Administrative Support Specialist

3 weeks ago

Bloomington, Illinois, United States Randstad Full time

We are seeking a highly organized and proactive Administrative Support Specialist to provide comprehensive administrative support to senior executives.

The ideal candidate will be a skilled communicator and multitasker, capable of handling a wide range of executive support tasks with discretion and efficiency.

This role requires excellent time management, attention to detail, and the ability to work independently in a fast-paced environment.

Key Responsibilities:

  • Provide high-level administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.
  • Act as a point of contact between executives and internal/external stakeholders, managing communications and ensuring timely responses.
  • Prepare and organize reports, presentations, and correspondence on behalf of executives.
  • Schedule and coordinate meetings, conferences, and events, ensuring all logistics are in place.
  • Manage complex travel itineraries, including flights, accommodations, and transportation.
  • Handle confidential information with discretion and professionalism.
  • Monitor and prioritize incoming emails, calls, and requests, addressing them or directing them to the appropriate person.
  • Assist in preparing for meetings by gathering materials, drafting agendas, and taking minutes when required.
  • Oversee special projects and assignments as directed by executives, ensuring timely completion and quality outcomes.
  • Perform general office duties such as filing, document management, and ordering office supplies.

Requirements:

  • 0 years of experience
  • Entry Level

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company.

Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer:

Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants.

If you require a reasonable accommodation to make your application or interview experience a great one, please contact us.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc.

In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

  • Administrative Support Specialist

    4 weeks ago

    Bloomington, Illinois, United States Air Combat Command Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Air Combat Command. The successful candidate will provide administrative support to the Command Section, acting as a liaison between the section and assigned squadron flights.Key ResponsibilitiesProvide administrative support to the Command...

  • Administrative Support Specialist

    3 weeks ago

    Bloomington, Illinois, United States OnDek Solutions Full time

    We're seeking an Administrative Assistant to join our team at OnDek Solutions. As an Administrative Assistant, you'll be the friendly face and the go-to person between our valued customers and our department officers.You'll be the welcoming presence at the entrance to our office suite, where you'll interact with our workforce, partners, and liaisons.Your Key...

  • Administrative Support Specialist

    4 weeks ago

    Bloomington, Illinois, United States Capital One Full time

    ### Job SummaryWe are seeking an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment.### Responsibilities* Manage daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize...

  • Administrative Support Specialist

    3 weeks ago

    Bloomington, Illinois, United States Capital One Full time

    Job SummaryWe are seeking an experienced Administrative Support Assistant III to join our team at Capital One. This role will provide administrative support to 4 to 6 executives in a fast-paced tech-savvy environment.Key ResponsibilitiesManage daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or...

  • Administrative Support Specialist

    3 weeks ago

    Bloomington, Illinois, United States C&W Services Full time

    Job SummaryAs a Site Administrator with C&W Services, you will provide administrative support to the Property Management Team, ensuring a high level of professionalism in property issues. This role involves timely response to and resolution of tenant requests or concerns.Key ResponsibilitiesProvide full administrative support, including phone support, typing...

  • Contract Support Specialist

    3 weeks ago

    Bloomington, Illinois, United States Torin Consulting, Inc. Full time

    Torin Consulting, LLC is seeking a Contract Support Specialist to handle administrative tasks and transactions for USG acquisition officers located in contracting offices throughout the Northern Virginia area.Responsibilities:• Administrative Contract Modifications: The selected candidate will support the execution of administrative modifications to...

  • Administrative Support Specialist

    3 weeks ago

    Bloomington, Illinois, United States Clark Construction Group Full time

    The Executive Assistant plays a vital role in the business by providing administrative support to key executives and senior leadership with scheduling, organization, daily logistics, and administrative tasks.Key ResponsibilitiesProvide operational and logistical support to senior leadership and departmentsManage complex calendars, interacting with internal...

  • Administrative Support Specialist

    4 weeks ago

    Bloomington, Illinois, United States Clark Construction Group Full time

    Job SummaryThe Executive Assistant serves a critical role in the business by providing administrative support to key executives and senior leadership with scheduling, organization, daily logistics, and administrative tasks.Key ResponsibilitiesProvide operational and logistical support to senior leadership and departmentManage a busy calendar, interacting...

  • Technical Support Specialist

    4 weeks ago

    Bloomington, Illinois, United States ManTech Full time

    Job SummaryWe are seeking a highly skilled Technical Support Specialist to join our team at ManTech. As a Technical Support Specialist, you will be responsible for providing technical support and customer service to our organization's users of computer applications and hardware.Key Responsibilities:Provide technical support and customer service to users of...

  • Medical Support Assistant

    4 weeks ago

    Bloomington, Illinois, United States VETERANS HEALTH ADMINISTRATION Full time

    Job SummaryThe Medical Support Assistant (MSA) provides administrative support to the healthcare team at the VA Illiana Health Care System Community Based Outpatient Clinic (CBOC) in Bloomington, IL. The MSA is an integral part of the outpatient experience, providing high-quality, customer-focused care to patients.Key ResponsibilitiesReceives and directs...

  • Technical Support Specialist

    4 weeks ago

    Bloomington, Illinois, United States ManTech Full time

    Job SummaryWe are seeking a highly skilled Technical Support Specialist to join our team at ManTech. As a Technical Support Specialist, you will be responsible for providing technical support and customer service to our organization's users of computer applications and hardware. You will answer questions regarding system procedures, online transactions,...

  • Administrative Coordinator

    3 weeks ago

    Bloomington, Illinois, United States Cherokee Nation Businesses Full time

    Job SummaryThe Mission Support Specialist will provide administrative support to the PMO, facilitating meetings, managing agendas, and tracking action items. The ideal candidate will have experience using SAP and IBM TRIRIGA Integrated Workplace Management System, as well as strong written and verbal communication skills.Key Responsibilities Facilitate...

  • IT Support Specialist

    1 month ago

    Bloomington, Illinois, United States AUNT MARTHAS HEALTH AND WELLNESS, Inc. Full time

    Aunt Martha's Health and Wellness Job DescriptionAunt Martha's Health and Wellness is committed to delivering exceptional care and wellness services to our communities. We are seeking a highly skilled and dedicated IT Support Specialist to join our team.Job SummaryThe IT Support Specialist will provide technical assistance and support to Aunt Martha's staff,...

  • Contract Support Specialist

    4 weeks ago

    Bloomington, Illinois, United States Torin Consulting, Inc. Full time

    Job Summary:Torin Consulting, LLC is seeking a highly organized and detail-oriented Contract Support Assistant to provide administrative support to our contracting team. The ideal candidate will have excellent communication skills, be proficient in Microsoft Office, and have a basic understanding of the contracts process.Key Responsibilities: Provide...

  • Executive Support Specialist

    4 weeks ago

    Bloomington, Illinois, United States Capital One Full time

    Job SummaryWe are seeking an exceptional Administrative Support Assistant III to join our team at Capital One. As a key member of our administrative team, you will provide high-level administrative support to 4-6 executives, ensuring seamless execution of their daily tasks and projects.Key ResponsibilitiesManage complex calendars for multiple executives,...

  • IT Support Specialist

    4 weeks ago

    Bloomington, Illinois, United States MHC GROUP LLC Full time

    Job OverviewWe are seeking a skilled IT Support Specialist to join our team. As a key member of our technical staff, you will be responsible for providing expert-level support for our managed services customers. Your primary focus will be on identifying, troubleshooting, and resolving IT service performance, availability, configuration, and security...

  • Executive Support Specialist

    3 weeks ago

    Bloomington, Illinois, United States Capital One Full time

    Capital One is seeking an experienced Administrative Support Assistant III to provide exceptional support to 4 to 6 executives in a fast-paced tech-savvy environment.As a key member of the team, you will partner with executives to handle administrative tasks, freeing up their time to focus on department and company goals.You will be responsible for managing...

  • Medical Support Assistant

    3 weeks ago

    Bloomington, Illinois, United States Veterans Affairs, Veterans Health Administration Full time

    Job SummaryThe Veterans Affairs, Veterans Health Administration is seeking a highly skilled Medical Support Assistant to join our team. As a Medical Support Assistant, you will play a critical role in providing administrative support to our healthcare team, ensuring the smooth operation of our medical services.Key ResponsibilitiesProvide administrative...

  • Cross Domain Support Specialist

    4 weeks ago

    Bloomington, Illinois, United States B3H Corporation Full time

    Job Title: Cross Domain Support SpecialistB3H Corporation is seeking a highly skilled Cross Domain Support Specialist to support Headquarters Air Combat Command (ACC), Directorate of Strategic Plans, Programs Requirements and Assessments (A5/8/9).The ideal candidate will have four (4) years of relevant experience in cross domain support, with expertise in...

  • System Administrator 2

    4 weeks ago

    Bloomington, Illinois, United States M.C. Dean, Inc. Full time

    Job SummaryWe are seeking a highly skilled System Administrator 2 to join our team at M.C. Dean, Inc. This is a remote position that requires the ability to work independently and as part of a team to monitor, maintain, and test physical access control, CCTV, PSIM, and integrated electronic systems.Key ResponsibilitiesManage physical security system support...