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HR Administrative Support Specialist

2 months ago

North Kingstown, Rhode Island, United States Ocean State Job Lot Full time
Company Overview:

Ocean State Job Lot ("OSJL" and "Company") stands as a prominent $850+ million general merchandise retailer with over 150 locations across the Northeast, complemented by a $75+ million shopping center enterprise where OSJL serves as the primary tenant in more than half of its centers. At OSJL, we are dedicated to delivering outstanding value to our customers while fostering positive change within our communities and promoting a more responsible retail model.

Job Description:

The Human Resources ("HR") Administrative Support Specialist at OSJL plays a crucial role in assisting the HR department with various administrative functions while upholding a high level of confidentiality regarding all communications, correspondence, and records. This position collaborates closely with team members and leaders throughout the HR division.

Key Responsibilities:
  • Ensure HR Data Integrity:
    • Oversee the precise documentation and electronic organization of records within OSJL's document management system.
    • Guarantee that personnel files are accurately maintained and that filing systems and administrative processes are streamlined.
    • Enhance document management workflows by digitizing paper records and securely linking them to employee files.
  • Deliver Strategic HR Assistance:
    • Proactively provide administrative support to HR associates and leadership at all levels, anticipating their requirements and surpassing expectations.
    • Act as an integral member of the HR team, facilitating smooth departmental operations and optimizing internal processes.
  • Promote Effective Communication:
    • Serve as a central hub for internal HR communications, ensuring timely and clear information exchange through various channels.
    • Maintain professional communication standards to foster positive relationships and enhance departmental effectiveness.
Qualifications:
  • A high school diploma or equivalent is required; an Associate's degree is preferred.
  • 1-2 years of clerical experience is necessary.
  • Familiarity with Perceptive Content software is advantageous.
  • Proficient in Microsoft Office and Google platforms (i.e., Sites, Slides, Drive, Docs, Sheets).
Work Environment:
  • Primarily work in a climate-controlled setting with minimal safety or health hazards.
  • Position is sedentary, requiring frequent near vision use for reading and computer tasks.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
This job description does not encompass all duties of the position. Supervisors or managers may request additional tasks, some of which may be essential to the role. Leadership reserves the right to modify this job description at any time. This description does not constitute a contract, either express or implied. Employment is at-will, meaning either the employee or the Company may terminate employment at any time, with or without notice.