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Call Center Operations Manager
2 months ago
Job Type: Full-time
Description
Call Center Manager:
This position is responsible for overseeing a team of appointment schedulers and operators, ensuring they provide timely and best-in-class customer service and patient access. The leader will develop reports and establish key performance indicators (KPIs) for the organization and individual agents. They will assist with escalated calls, implement procedural changes, provide coaching and counseling to increase staff knowledge, and create a positive learning environment that delivers quality customer service.
The role requires exceptional customer service and influential leadership skills. Proven call center supervisory experience, along with planning and workforce implementation of new processes, is a must for this position. The leader will function as a member of the collaborative operations team, interacting with directors, IT leaders, managers, and other supervisors.
Responsibilities:
- Manage a team of appointment schedulers and operators to ensure timely and best-in-class customer service and patient access.
- Develop reports and establish KPIs for the organization and individual agents.
- Assist with escalated calls and implement procedural changes.
- Provide coaching and counseling to increase staff knowledge and create a positive learning environment.
- Develop and implement new processes to improve customer service and patient access.
- Collaborate with directors, IT leaders, managers, and other supervisors to achieve organizational goals.
Requirements:
- Bachelor's degree (Preferred but not required)
- Minimum three- Five (3-5) years of experience in a leadership position in call center, or (4) years in a related field.
Qualifications and Experience:
- Knowledgeable in orthopedic terminology, basic clinical functions, administrative practices, operational systems, and procedures in a medical setting (Preferred).
- Understanding of Medical terminology and knowledge of Medicare, Managed care, and commercial insurance products and plans (Preferred).
- Ability to read and comprehend simple instructions, short correspondence, and memos.
- Ability to write simple correspondence.
- Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
- Ability to sort and file materials correctly by alphabetic and numeric systems.
- Knowledge of medical terminology (Preferred) and basic knowledge of insurance plans (a plus).
- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
- Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
- To perform this job successfully, an individual should be able to operate a computer and have knowledge of Electronic Medical Records (EMR) systems, preferably Athenahealth.
- Demonstrated effective interpersonal skills, including verbal and nonverbal communication, the ability to handle conflict, teamwork, empathy, listening, and a positive attitude.
- Effective presentation skills.
- Ability to prioritize multiple duties in a fast-paced environment.