Project Management Assistant

2 weeks ago


Westbrook, Maine, United States Rosso Recruiting Full time
Job OverviewPosition Summary: This is an excellent opportunity for an early to mid-level professional seeking to advance their career as an Assistant Project Manager in the mechanical contracting sector. At Rosso Recruiting, we value employee engagement and work-life balance, providing a supportive environment for growth in the commercial mechanical industry.

Key Highlights:
  • Full-time position with potential for career advancement.
  • Ideal for candidates with 3+ years of experience in mechanical contracting project management.
  • Competitive salary range of $60,000-$80,000 based on experience.

Benefits Package: Comprehensive medical, dental, and vision coverage, flexible spending accounts, 401K retirement plans, employee stock ownership, paid time off, holidays, and company-sponsored short and long-term disability insurance.

Core Responsibilities:
  • Project Management: Oversee all aspects of assigned projects, ensuring adherence to quality and efficiency standards.
  • Team Support: Collaborate with Project Managers and adapt to changing project requirements.
  • Kick-off Coordination: Facilitate initial meetings to clarify project scope and objectives.
  • Documentation Management: Secure necessary drawings and specifications from the general contractor.
  • Foreman Assistance: Provide schedules, codes, orders, and approved submittals to the foreman.
  • Contract Oversight: Ensure letters of intent or contracts are secured prior to project commencement.
  • Contract Confirmation: Verify contract execution with relevant stakeholders.
  • Drawing Management: Maintain current and accurate project drawings.
  • Project Evaluation: Collaborate with the Project Manager and estimator to identify and resolve potential issues.
  • Documentation Updates: Supply updated information to the foreman as needed.
  • Schedule Assessment: Review and report on upcoming project schedules.
  • Progress Tracking: Document job progress through photographic evidence.
  • CAD Coordination: Work closely with the CAD department to address any issues with the general contractor.
  • Meeting Participation: Attend weekly meetings and site inspections.
  • Permit Management: Acquire all necessary permits for project compliance.
  • Record Keeping: Maintain approved submittal records for the foreman.

Essential Qualifications:
  • Familiarity with Construction ERP systems (Viewpoint/Spectrum).
  • Minimum of 3 years of experience in materials estimating for HVAC commercial construction.
  • Participation in pre-bid meetings and site walkthroughs as required.
  • Proficiency in budgeting for commercial/industrial HVAC projects valued at $5MM and above.
  • Strong communication and coordination skills for collaboration with Project Managers and vendors.
  • Technical ability to read schematics and blueprints, manage Excel spreadsheets, and monitor project progress.
  • Effective reporting skills for documentation purposes.

Knowledge Requirements:
  • Understanding of HVAC systems including VRF, VAV, split systems, packaged units, DDC, controls, DOAS, ERVs, kitchen hoods, and hot/chilled water systems.
  • Physical capability to lift and move items weighing up to 25 lbs.

Job Characteristics:
  • Open to candidates with a Mechanical Engineering degree or related experience.
  • Well-suited for individuals passionate about the HVAC and mechanical contracting field, looking to advance their careers.
  • Ideal environment for professional growth within a well-established company that prioritizes work-life balance and career development.


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