Court Clerk Assistant College Station TX
4 weeks ago
The Deputy Court Clerk College Station TX is responsible for performing a variety of clerical, court operations, and administrative support duties for the Municipal Court. This role requires a high level of professionalism and confidentiality, as well as the ability to provide accurate and efficient customer service to the general public regarding Municipal Court proceedings.
Key Responsibilities
Respond to information and inquiry requests from various individuals, including the general public, internal staff, judges, and other departments, both in person and over the phone.
Provide information on Municipal Court proceedings, fines, case options for citations, court proceedings/trials, arraignments, civil hearings, and other court-related processes and policies.
Prepare and process court paperwork, extension paperwork/applications, trial and arraignment court dates, and civil hearing cases.
Handle cashier-related duties, including processing cash payments and credit card transactions for fines/fees, serving as a collection or warrants clerk, recording and issuing transaction receipts, and generating daily balancing reports.
Perform administrative support duties, including processing mail, night drop box, and fax requests; opening, logging, and scanning letters; maintaining inventory of mail and electronic files; scanning and printing documents; performing data entry and retrieving data/records; and processing paperwork and correspondence.
Carry out clerical duties, including monitoring and maintaining records on cases, certifying, managing, and maintaining case files, processing records requests for notarized dispositions, scanning and electronically filing letters, documents, and motions, documenting case notes, drafting correspondences, generating case complaints, and other related activities.
Enter and maintain data and information for court operations, including on-line payments, revoke and delinquent cases, failure to appear and warrants, and other related activities.
Perform data entry and audit activities of the case management system, including entering, maintaining, and auditing case statuses for traffic and non-traffic violations, parking violations, city ordinance violations, arrest reports, and requests for prosecution summons.
Requirements
High School Diploma or G.E.D.
Two years customer service, clerical, or administrative support experience, including cash handling.
Ability to obtain Level I Court Clerk Certification within 18 months of hire date.
Must be detail-oriented.
Possess strong listening, oral, and written communication skills.
Possess basic level computer and typing skills; preferably MS Excel and MS Word.
Ability to exercise discretion in confidential matters.
Ability to communicate effectively with diverse groups of individuals utilizing tact and diplomacy.
Pay Information
$14.25 per hour
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