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Financial Operations Specialist

2 months ago

Memphis, Tennessee, United States KIPP Memphis Full time
Job Overview

Company Overview

KIPP Memphis Public Schools is an integral part of KIPP (Knowledge Is Power Program), a nationwide network of tuition-free, open-enrollment public schools dedicated to empowering students from underserved communities. With a presence of 280 KIPP schools across the country, we serve nearly 120,000 students. Established in 2002, KIPP Memphis currently supports over 1,200 K-12 students across three schools in North Memphis, along with nearly 900 alumni through our KIPP Forward Program.

As a leader in delivering high-quality education to those who need it most, the KIPP Memphis team exemplifies excellence and collaborates with various community organizations to enhance the overall educational landscape in Memphis. Our mission is to cultivate joyful, academically rigorous schools that equip students with the skills and confidence necessary to pursue their chosen paths—be it college, career, or beyond—enabling them to lead fulfilling lives and contribute to a more equitable world.

Position Summary

The Accounting Specialist will report directly to the Managing Director of Finance. The ideal candidate will be exceptionally organized, efficient, and systematic, possessing experience with accounting software. Responsibilities include preparing journal entries and reconciling cash accounts on a daily and monthly basis within the General Ledger accounting software. This role requires a collaborative team player who is aligned with the KIPP Memphis educational model and is dedicated to fostering a network of high-performing schools that empower all students with the academic, character, and life skills essential for success in high school, college, and beyond.

Key Responsibilities
  1. Process and categorize all invoices for the appropriate school or department.
  2. Code and submit invoices for SST in Concur.
  3. Conduct manual check runs in Abila.
  4. Manually enter and submit client-paid invoices.
  5. Add new vendors in Concur and Abila.
  6. Deliver SST deposits to the bank.
  7. Scan and upload mailed invoices to Concur.
  8. Prepare positive pay documentation for the controller.
  9. Upload invoices and checks from Concur to Abila.
  10. Reconcile monthly credit card transactions and expenses.
  11. Prepare journal entries for various accounts.
  12. Collaborate with school management, auditors, and federal programs consultants to ensure accurate and timely financial and compliance reporting.
  13. File W-9 forms for new vendors.
  14. Undertake additional assignments or projects as required.
Qualifications
  • High school diploma required; Bachelor's degree preferred.
  • 2-4 years of prior accounting experience in an educational environment.
Skills and Competencies
  • Detail-oriented and highly organized.
  • Results-driven mindset.
  • Team-oriented and self-motivated.
  • Ability to maintain composure under pressure and adapt to changing circumstances.
  • Strong written and verbal communication skills.
  • Proficient in Excel and other Microsoft applications.
  • Familiarity with Google Docs, Sheets, and related applications.
  • Analytical thinker with robust organizational skills.
  • Willingness to thrive in a fast-paced, disciplined, and sometimes unpredictable educational environment.
  • Exhibit maturity, humility, a strong work ethic, a sense of humor, and a proactive attitude.
  • Commitment to the KIPP Memphis mission and educational model.
  • Proven ability to meet project deadlines.
  • Demonstrated capability to drive towards results.
  • Strong interpersonal and communication skills (both written and oral).
Additional Information

The salary for this position is competitive and commensurate with experience, educational background, and credentials.

ADA Requirements
  • Prolonged periods of standing and actively monitoring student behavior.
  • Must be able to lift up to 15 pounds as needed.
  • Ability to navigate the classroom and adjust height as necessary to engage with students.
  • Facilitate classroom transitions by moving through hallways and navigating stairs with students.

KIPP Memphis is committed to equal treatment for all individuals applying to the school, and does not discriminate based on race, color, gender, disability, age, religion, sexual orientation, or national or ethnic origin. All application information will be kept confidential according to EEO guidelines.