Business Operations Specialist I

4 weeks ago


Missoula, Montana, United States American Red Cross Full time

Job Summary:

The American Red Cross seeks a highly skilled Business Operations Specialist to oversee the daily operation of support services and business office operations for regional administrative functions. This role requires exceptional organizational and financial management skills, as well as the ability to work independently and as part of a team.

Key Responsibilities:

  • Supervise the daily operation of support services and business office operations for regional administrative functions.
  • Oversee budget monitoring, daily finance transactions, local vendor relationships, facilities management, fleet management, Human Resources, Information Technology, and records/reports.
  • Provide guidance for grant reporting and respond to requests for information and/or documentation, delegating to volunteers as appropriate.
  • Coordinate activities of the facility, establish work procedures, approve all maintenance, develop relationship with new vendors, analyze data to inform future decisions, plan for real estate transactions, achieve objectives set forward by management, and meet with other divisions to discuss shared services.
  • Provide direction and training to volunteers to handle the administrative transactions necessary for the business, ensuring that their efforts are well-coordinated with the strategic business goals.
  • Review analysis of fleet inventory records, training, maintenance, and management of the fleet and personnel.
  • Plan and prepare for events including the training volunteers to prepare insurance certificate applications, financial collection processes, and appropriate forms and codes used for regulated items including alcohol.
  • Trains staff in use of business software application systems as the lead system trainer for the software business applications and ensure escalation for regional phone and computer issues.

Requirements:

  • Associate's degree in Accounting, Business or Public Administration preferred.
  • Minimum 7 years of financial or facilities business operations/administrative experience in community organizations, government agencies, non-profit, business or equivalent combination of education and related experience required.
  • Ability to plan, prioritize and organize work to maximize team performance and meet customer expectations.
  • Proficient with MS Office software, including Word, Excel, PowerPoint and Outlook.
  • Strong knowledge of federal, state and local employment laws.

Travel:

Travel is required throughout the Region with some travel outside of Region.

Benefits:

  • Comprehensive benefits package including medical, dental, vision, and disability insurance.
  • Flexible spending accounts and paid time off.

Equal Opportunity Employer:

The American Red Cross is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.


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