Inventory Coordinator

1 week ago

Española, New Mexico, United States Santa Clara Development Corporation Full time
Job Title: Inventory Specialist

Job Summary:

The Inventory Specialist will be responsible for managing and maintaining accurate inventory levels, ensuring timely and efficient receipt and processing of inventory, and providing excellent customer service to internal stakeholders. This role requires strong organizational and analytical skills, with the ability to work independently and as part of a team.

Key Responsibilities:

  • Count and balance merchandise to ensure accurate inventory levels
  • Process purchase requisitions and service agreements in compliance with standard operating procedures
  • Identify and report any discrepancies or losses at the end of business operations each week
  • Enter documents in a timely manner, working in accordance with essential job activities
  • Coordinate with various departments to understand inventory needs and maintain necessary inventory levels through ordering
  • Receive, enter, and process Stratton Warren entries in a timely manner
  • Make sure numbers are correctly broken down to the lowest usage
  • Keep a current list of new numbers and send list to Vendor and to Department for update
  • Add Stratton Warren numbers to the Blanket Purchase orders
  • Update recipes for Food and Beverage with Stratton Warren in a timely manner
  • Compare invoiced items from our vendors to the receiving work sheets
  • Enter company issued purchase order number, select line items for update, complete and print receiver
  • Track ingoing and outgoing inventory, perform daily cycle counts, and report any discrepancies unable to reconcile
  • Communicate with various departments to understand inventory needs
  • Compare final vendor invoice pricing per line item to the line item on the receiver worksheet final update for price comparison
  • Compile statistical data for reporting purposes
  • Sort, sign, copy all pages of the receiving packet, to include vendor invoice, purchase receiver, purchase work sheet and inventory adjustment if required
  • All copies of the individual purchase order packets are to be stapled together and filed in the receiving office daily
  • All original purchase order packets should be stapled together and delivered to accounts payable daily for processing into payment as needed
  • Price adjustments are needed from time to time on our purchase orders, the line item will need to be deleted from the receiver and the price will be approved by the appropriate buyer in purchasing
  • Corrective action for price adjustments must have a remark as to why the line was deleted typed into the remarks section on the receiver, reprinted and attached to the packet
  • Once the price change is updated, input the receiver, finalize, print and two copies are needed for all price adjusted purchase orders
  • Price adjustment only packets will remain in the file in the work area by the day & month

Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:

High School diploma or GED required. Prior warehouse and receiving experience preferred.

Special Qualifications:

Must possess effective communication, organizational, and analytical skills. Must be extremely numbers-oriented and computer-literate 10 key and typing skills.

Language Skills:

Ability to read, analyze, and interpret basic instructions, furnished in written, oral or diagram form. Ability to effectively communicate in English (Read, Write, Speak & Understand)

Mathematical Skills:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Physical Demands:

The physical demands described here are representative of those that must be met by an Employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the Employee is regularly required to talk or hear. The Employee is also regularly required to stand, walk; sit; and use hands to finger, handle, or feel objects, tools, or controls. The Employee is occasionally required to reach with hands and arms, and to sit; climb or balance; and stoop, kneel, crouch or crawl.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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