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Human Resources and Office Coordinator

2 months ago

Silver Spring, Maryland, United States Summit Group LLC Full time
Job Overview

Position Type: Hybrid Work Environment

The Human Resources and Office Coordinator at Summit Group LLC plays a crucial role in overseeing a variety of administrative and human resources functions. This position is essential for ensuring the effective implementation of policies, procedures, and projects within the Human Resources department, as well as providing support to the executive leadership. The coordinator will be the primary contact for staff regarding HR-related matters, assist in talent acquisition, manage office logistics, oversee supply inventory, and facilitate the seamless operation of daily office functions.

Key Responsibilities

Human Resources Functions:

  • Recruitment & Onboarding:
    • Support the recruitment process by advertising job openings, reviewing applications, and organizing interviews.
    • Prepare employment documentation including offer letters and onboarding materials.
    • Conduct orientations for new hires and ensure compliance with onboarding protocols.
  • Employee Relations:
    • Act as a resource for employee inquiries related to HR policies and benefits.
    • Assist in addressing employee concerns and conflicts in line with company guidelines.
    • Coordinate employee engagement initiatives and activities.
  • HR Administration:
    • Maintain accurate employee records and ensure compliance with legal standards.
    • Assist in managing employee benefits and payroll functions.
    • Support performance review processes and monitor employee assessments.

Office Management:

  • Facilities Oversight:
    • Manage office supply inventory, procure supplies as necessary, and liaise with vendors.
    • Ensure a clean, safe, and well-maintained office environment.
    • Coordinate maintenance and repairs for office equipment and facilities.
  • Administrative Support:
    • Provide comprehensive administrative assistance to the executive team, including scheduling and report preparation.
    • Manage meeting logistics and calendar coordination.
    • Assist with travel planning and arrangements.
    • Organize and maintain company documentation and files.
  • Event Planning:
    • Plan and execute company events, meetings, and conferences.
    • Assist in travel and accommodation arrangements for personnel.

Qualifications & Experience

Experience:

  • A minimum of 2 years in HR administration, office management, or a related field.
  • Familiarity with HRIS systems such as ADP and proficiency in Microsoft Office Suite.

Skills:

  • Exceptional organizational and multitasking capabilities.
  • Strong communication and interpersonal skills.
  • In-depth knowledge of HR policies and best practices.
  • Ability to maintain confidentiality and handle sensitive information.
  • Effective problem-solving and decision-making skills.