Administrative Support Professional
2 weeks ago
We are seeking a highly skilled Administrative Support Professional to join our team at Depco Inc. As an Administrative Support Professional, you will play a crucial role in ensuring the smooth operation of our office and supporting our day-to-day activities.
Key ResponsibilitiesOur ideal candidate will possess excellent organizational and communication skills, with the ability to multitask effectively and work independently. The successful candidate will be responsible for:
- Data Entry: Prepare, compile, sort, and verify data for entry; input and update information in databases and spreadsheets; transfer paper or manual documents into digital format files; perform data entry using Word, Excel, or other computer software.
- Administrative Support: Maintain physical and digital filing systems; respond to emails and phone calls in a professional manner; direct callers to appropriate personnel; assist in-office customers and visitors; manage and coordinate important dates, meetings, events, and/or schedules.
- Accounts Receivable: Prepare orders/invoices accordingly; collect revenue by contacting and notifying customers of delinquent accounts; investigate to resolve account discrepancies; maintain financial records by filing documents as necessary.
To be considered for this exciting opportunity, you will need to have:
- A high school diploma or GED;
- 1-3 years of experience in an administrative role;
- Prior experience using Sage 100, or any ERP system (preferred);
- Prior experience using Salesforce, or any other CRM software (preferred);
- Experience with Microsoft Office applications;
- Excellent attention to detail;
- The ability to multitask effectively;
- Strong written and verbal communication skills;
- A high degree of time management and organizational skills;
- The capability to work independently and in collaboration with others;
- Accurate record keeping;
- The ability to work under pressure and navigate multiple deadlines;
- A proactive approach to problem-solving and process improvement;
- Strong customer service skills.
We offer a competitive salary range of $45,000 - $55,000 per year, depending on experience, plus benefits including medical, dental, and vision insurance; vacation time; PTO; paid holidays; and a 401(k) plan with a 4% company match.
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