Financial Specialist Supervisor

We are seeking a highly skilled and experienced Financial Specialist Supervisor to join our team at My Florida Corp Defunct. As a key member of our finance department, you will be responsible for supervising professional accountants and ensuring the accurate and timely preparation of financial statements, reports, and other financial documents.

• Supervise and manage a team of professional accountants to ensure the accurate and timely preparation of financial statements, reports, and other financial documents.
• Develop and implement financial policies and procedures to ensure compliance with Generally Accepted Accounting Principles (GAAP) and other relevant laws and regulations.
• Prepare and review financial reports, including balance sheets, income statements, and cash flow statements.
• Ensure the accurate and timely recording of financial transactions, including journal entries and adjusting entries.
• Supervise and manage the agency's investment accounts with the State Treasury.
• Responsible for analysis, determination, and approval of all journal entries and adjusting entries for the agency.
• Monthly reconciliation of Agency trail balance for all funds to ensure all fund balances agree with Department of Financial Services.
• Processing of the quarterly General Revenue Service charge entries to the applicable trust funds in FLAIR.
• Quarterly review and balancing of accounts payable and receivable due to/from accounts.
• Preparation of comprehensive annual financial statements submitted to the Department of Financial Services, including but not limited to, Year-End Reporting, SEFA, and any other required accounting/financial reports.
• Preparation of monthly, quarterly, and annual fiscal reports.
• Provides financial information to Senior Management, other state agencies, and federal government.
• Interprets and administers pertinent federal and state rules, regulations, and statutes in accordance with sound accounting principles.
• Develops written standard operating procedures for fiscal operations to ensure compliance with applicable laws and guidelines.
• Responsible for the coordination of property insurance coverage with Division of Risk Management.
• Responsible for supporting Florida Is For Veterans component units as it relates to the operational budget allocated to our department.
• Responsible for the monitoring of cash management investments or liquidations.
• Reconcile investment balances monthly and annually with State Treasury.
• Ensures monthly journal entries to record investment activities such as fees, interest earned, and investment or liquidation of funds or posted by the 15th of each month.
• Emergency Management– Handling of tracking, reporting, compiling, and submitting financial information before, during, and after emergency situations.
• Timely and accurately send out communications to all FDVA facilities on weather updates and tracking of weather as needed.
• Coordinate invoices, payroll timesheets, and all documentation that is requested from State and Federal agencies for maximum reimbursement to agency.
• Responsible for Resourced and Financial Management Policies and Procedures for Emergency Management.
• Daily reporting of expenses to DEMES portal during disasters and when requested. Participate in daily phone updates when agency is required.
• Print and maintain all application Declarations related to hurricane or related disaster. FEMA declaration including counties.
• Construction and Capital Improvement – Supervises and is responsible for the oversight of the fiscal activities of construction and capital improvement for the agency.
• Construction and renovation subsidiary ledgers.
• Recording and support for Capital Improvement Plan.
• Ensures all appropriation are managed and used in accordance with Federal Grant documents and or Capital Improvement Plan (CIP).
• Reimbursements of grant funds.
• Property Management – Supervises and is responsible for the property management for the agency.
• Property management, reporting, and inventory.
• Maintenance of property records.
• Timely and accurate capitalization of assets.
• Physical inventories at all FDVA locations statewide.
• Year-end processing, balancing, and preparing required year-end forms and schedules related to Capital Assets including annual depreciation.

• Bachelor's degree from an accredited college or university with a major in accounting and five years of professional accounting experience; or five years of professional accounting experience.
• Three (3) years of supervisory experience.
• Experience developing accounting and financial reports, performing other complex financial and accounting services.
• Willingness and availability to perform emergency duties before, during, and/or beyond business normal hours or days.
• Successful completion of the due diligence process, to include but not limited to, a Level II background check.

• Three (3) years of Accounting Recording and Reporting of Asset Management.
• Experience with state of Florida FLAIR.
• Significant knowledge and proficiency with federal, state, and county laws, regulations, and requirements within public sector accounting.
• Managerial Accounting experience with the State of Florida government or county/city government knowledge.
• Advanced skills in Microsoft Excel.

• Knowledge of supervisory principles, policies, and best practices in the fields of fiscal, accounting, and financial management.
• Knowledge of State of Florida and Federal laws and rules applicable to preparation of financial statements; of fiscal recording of Capital Improvement Plans; of property management; and of other fiscal activities performed in a Governmental agency.
• Knowledge of accounting or auditing principles, theory, and concepts.
• Knowledge of internal control concepts.

• Ability to prepare financial statement reports and schedules.
• Ability to multitask, handle short deadlines, be detail-oriented, and flexible, and possess the ability to maintain effective working relationships at all levels.
• Ability to communicate effectively verbally and in writing; to delegate effectively, train staff, make decisions using collected data, and organize thought in a clear and concise manner; to supervise others, plan, organize, and coordinate work assignments; and to understand and apply applicable rules, regulations, policies, and procedures.

• General Supervisory Responsibilities - Assigns personnel to various projects, outlines the specifications of assigned projects, maintains comprehensive supervision of work performed, and makes interim and final reviews of work documentation.
• Trains personnel, empowers employees to perform, at minimum, as expected, delegates responsibilities, and monitors performance to ensure compliance with applicable laws, guidelines, and FDVA policies.
• Financial Management – Supervises and is responsible for the functions and day-to-day activities listed below in compliance with Generally Accepted Accounting Principles (GAAP) and State and Federal guidelines and laws.
• Supervises and is responsible for the agency's investment accounts with the State Treasury.
• Responsible for analysis, determination, and approval of all journal entries and adjusting entries for the agency.
• Monthly reconciliation of Agency trail balance for all funds to ensure all fund balances agree with Department of Financial Services.
• Processing of the quarterly General Revenue Service charge entries to the applicable trust funds in FLAIR.
• Quarterly review and balancing of accounts payable and receivable due to/from accounts.
• Preparation of comprehensive annual financial statements submitted to the Department of Financial Services, including but not limited to, Year-End Reporting, SEFA, and any other required accounting/financial reports.
• Preparation of monthly, quarterly, and annual fiscal reports.
• Provides financial information to Senior Management, other state agencies, and federal government.
• Interprets and administers pertinent federal and state rules, regulations, and statutes in accordance with sound accounting principles.
• Develops written standard operating procedures for fiscal operations to ensure compliance with applicable laws and guidelines.
• Responsible for the coordination of property insurance coverage with Division of Risk Management.
• Responsible for supporting Florida Is For Veterans component units as it relates to the operational budget allocated to our department.
• Responsible for the monitoring of cash management investments or liquidations.
• Reconcile investment balances monthly and annually with State Treasury.
• Ensures monthly journal entries to record investment activities such as fees, interest earned, and investment or liquidation of funds or posted by the 15th of each month.
• Emergency Management– Handling of tracking, reporting, compiling, and submitting financial information before, during, and after emergency situations.
• Timely and accurately send out communications to all FDVA facilities on weather updates and tracking of weather as needed.
• Coordinate invoices, payroll timesheets, and all documentation that is requested from State and Federal agencies for maximum reimbursement to agency.
• Responsible for Resourced and Financial Management Policies and Procedures for Emergency Management.
• Daily reporting of expenses to DEMES portal during disasters and when requested. Participate in daily phone updates when agency is required.
• Print and maintain all application Declarations related to hurricane or related disaster. FEMA declaration including counties.
• Construction and Capital Improvement – Supervises and is responsible for the oversight of the fiscal activities of construction and capital improvement for the agency.
• Construction and renovation subsidiary ledgers.
• Recording and support for Capital Improvement Plan.
• Ensures all appropriation are managed and used in accordance with Federal Grant documents and or Capital Improvement Plan (CIP).
• Reimbursements of grant funds.
• Property Management – Supervises and is responsible for the property management for the agency.
• Property management, reporting, and inventory.
• Maintenance of property records.
• Timely and accurate capitalization of assets.
• Physical inventories at all FDVA locations statewide.
• Year-end processing, balancing, and preparing required year-end forms and schedules related to Capital Assets including annual depreciation.