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Administrative Coordinator and Financial Specialist

2 months ago

Coppell, Texas, United States Paper Doll Communication Full time
Job Overview

ADMINISTRATIVE COORDINATOR AND FINANCIAL SPECIALIST JOB DESCRIPTION

Our client is seeking an Administrative Coordinator and Financial Specialist with a strong background in QuickBooks and tax preparation. This role is essential for ensuring the seamless operation of office activities and administrative functions.

The successful candidate will be responsible for managing accounts payable and receivable, reconciling financial statements, overseeing profit-loss reports and balance sheets, processing payroll, and facilitating the onboarding of new staff. Additionally, the role includes maintaining office supplies, equipment, facilities, and IT requirements. Exceptional communication skills and the ability to build relationships are crucial, as this position often serves as the primary point of contact for both internal and external stakeholders.

Key Responsibilities:

  • Manage Accounts Payable and Receivable
  • Conduct Budgeting Activities
  • Facilitate Client and Vendor Communication
  • Coordinate Office Operations and Needs
  • Support Onboarding and Training of New Employees
  • Oversee Access Control Management
  • Assist Leadership with Daily Operations
  • Receive Deliveries
  • Order and Maintain Office Supplies
  • Ensure Office Cleanliness and Professional Appearance

Required Skills:

  • Understanding of Accounting Principles
  • Strong Oral and Written Communication Skills
  • Basic Knowledge of Employment Law
  • High Ethical Standards and Confidentiality
  • Proficiency in QuickBooks
  • Familiarity with MS Office Suite

Work Environment:

This position is based in a professional office setting, utilizing standard office equipment such as computers and smartphones.

Physical Requirements:

The physical demands for this role include standing, walking, sitting, and using hands for various tasks. The employee may occasionally need to lift or move items weighing up to 20 pounds. Vision requirements include the ability to see at varying distances and adjust focus as needed.

Position Type and Hours:

This is a full-time role, typically requiring work from Monday to Friday during standard business hours. Some flexibility may be necessary for extended hours as needed.

Compensation and Benefits:

The salary range for this position is $60,000 to $65,000, commensurate with experience.

Travel Requirements:

Minimal travel is expected for this role, primarily limited to commuting to the office location.