Payroll Specialist

4 days ago

Oakbrook Terrace, Illinois, United States Invigorate Finance Full time
Job Title: Payroll Specialist

Invigorate Finance is seeking a highly skilled Payroll Specialist to join our team. As a Payroll Specialist, you will be responsible for processing payroll for multiple legal entities for The Fay Group.

The ideal candidate will have a strong attention to detail, ensuring accurate and timely payroll processing while providing exceptional support to our employees regarding payroll-related inquiries.

This role partners closely with other departments, including the Accounting and Human Resources teams, along with external payroll vendors. As a payroll point-of-contact, this position facilitates both quarterly and yearly tax matters, including filings, internal correspondence, and external correspondence with third parties, ensuring compliance with all applicable laws and regulations at both a federal and state level.

Key Responsibilities:
  • Administer and execute the end-to-end payroll process for all employees, ensuring accuracy and timeliness
  • Generate and distribute payroll reports, including earnings, deductions, taxes, and other reports as required by senior leadership and Federal/ State requirements on a recurring basis
  • Serve as a key point of contact for payroll-related inquiries, resolving issues and discrepancies promptly and professionally
  • Prepare and submit payroll tax filings, including quarterly and annual returns, ensuring timely payment of payroll taxes
  • Maintain accurate payroll records, including employee information, time and attendance data, payroll transactions, and data changes
  • Collaborate across departments, including Human Resources to verify new employees who onboard with the organization are assigned a time clock in the UKG system
  • Prepare for and assist with internal and external payroll audits
  • Support the facilitation of the registration of Fay's business into new states for withholding and unemployment taxes as the business expands
  • Process verifications of employment, ensuring timeliness of completion
  • Ensure payroll procedures comply with federal, state, and local regulations. Keep up to date with changes in payroll laws and regulations
Requirements:
  • Degree in Accounting, Finance, Human Resources, Business, or a related field or equivalent combination of years of experience with High School diploma/GED
  • 3-5 years of experience in payroll processing for a multi-state organization
  • In-depth knowledge of payroll principles, tax laws, practices, and procedures
  • Familiarity with payroll software systems, with experience in UKG highly preferred
  • Strong verbal and written communication skills
  • Strong interpersonal skills
  • Collaborative work style; high team-orientation
  • Open to change; agile; high learning agility
  • Strong analytical skills coupled with sound judgment
  • Strong problem-solving abilities
  • Ability to analyze and interpret data to identify opportunities and propose solutions
  • Strong attention to detail; strong compliance orientation; high quality of work product
  • Ability to prioritize; effective time management
  • Self-directed; ability to proactively ask questions and surface issues/ concerns
  • Professional maturity, integrity, ability to maintain confidential data and information
  • Strong business acumen; strong fiscal and technical aptitude
  • Strong skills in MS Word, Excel, and PowerPoint

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