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Business Operations Coordinator
2 months ago
IT Specialists is seeking a highly motivated and detail-oriented Business Administration Associate to support various administrative and operational tasks within the company.
Key Responsibilities- Assist in the coordination and execution of administrative tasks and processes.
- Support project management activities, including monitoring project timelines, tracking deliverables, and providing status updates.
- Conduct research and analysis to support business decision-making.
- Assist in preparing reports, presentations, and other business-related documents.
- Manage and maintain accurate records and documentation.
- Coordinate and schedule meetings, appointments, and travel arrangements.
- Provide Executive Assistance to the COO and Executive Staff.
- Collaborate with team members to improve efficiency and implement process improvements.
- Handle financial operations tasks, including creating invoices, managing and tracking client billable, and ensuring timely billing processes.
- Oversee the ordering and management of office and IT hardware, ensuring that resources are efficiently allocated and maintained.
- Play a key role in budget tracking and financial reporting, working closely with the finance department to maintain financial health of the organization.
- Bachelor's degree in Business Administration, Management, Finance, or a related field.
- Previous experience in a business administration, financial operations, or administrative support role is preferred.
- Strong organizational and multitasking skills.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with a strong emphasis on Excel for financial tracking and reporting.
- Ability to work independently and collaboratively in a team environment.
- Detail-oriented with strong problem-solving skills.
- Ability to prioritize tasks and meet tight deadlines.
- A proactive approach to identifying and solving issues related to business and financial operations.
