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Legal Support Specialist
1 month ago
About the Role:
We are seeking a highly organized and detail-oriented Legal Support Specialist to join our team at CAIR San Francisco Bay Area. As a key member of our legal department, you will provide administrative support to our Managing Attorney, ensuring the smooth operation of our legal functions.
Key Responsibilities:
- Provide comprehensive administrative support to the Managing Attorney, including calendar management, meeting coordination, and correspondence handling.
- Coordinate travel arrangements and itineraries for the Managing Attorney and legal team members.
- Prepare legal documents, reports, and presentations as required.
- Ensure meticulous attention to detail in all aspects of legal administrative support, including monitoring timelines and compliance with legal requirements.
- Develop and implement problem-solving strategies to address challenges in legal administrative coordination.
Case Management and Support:
- Assist in managing and organizing case files, ensuring all documentation is accurately filed and easily accessible.
- Coordinate with clients, opposing counsel, and other stakeholders to schedule meetings, depositions, and court appearances.
Event and Project Coordination:
- Assist in organizing and coordinating legal events, workshops, and training sessions.
- Manage or assist with special projects as assigned by the Managing Attorney, ensuring timely completion and alignment with organizational goals.
Strategic Support:
- Assist the Legal Director with strategic planning processes, including data gathering, meeting facilitation, and plan documentation.
Additional Responsibilities:
- Assist in general duties such as answering phones, weekly outreach, fundraising, and other office tasks.
Requirements:
- A minimum of two years in an administrative assistant or legal assistant role.
- Working knowledge of Microsoft Office.
- Ability to meet deadlines and manage multiple projects with limited time.
- Excellent oral and written communication skills to interface with clients, community leaders, volunteers, donors, and colleagues in a professional and effective manner.
- Access to a working vehicle and the ability to drive throughout Northern California for events and outreach in an on-demand capacity.
- A strong commitment to civil rights and CAIR's mission.
Preferred Qualifications:
- Experience working in Adobe Acrobat, Asana, and Practice Panther or other legal software.
- Experience working with the American Muslim community.
- Experience working with non-profit organizations.
- Conversational proficiency in Arabic, Dari, or Urdu.
Compensation:
- Compensation in the range of $27.00 - $38.00/hour, commensurate with experience.
- Fully paid Kaiser Health Insurance and Blue Cross PPO Dental Plan for employee and dependents.
- 3% retirement matching contribution.
- 12 paid holidays, 10 sick days, and 12 vacation days.
To Apply:
Please submit (1) a cover letter discussing your interest in the position, (2) your resume, and (3) the names and contact information of three references, using the link below.
CAIR-CA is an equal opportunity employer.
