Construction Scheduling Coordinator

4 days ago

Chicopee, Massachusetts, United States Notch Mechanical Full time
Job Title: Construction Scheduling Coordinator

Job Description

The Construction Scheduling Coordinator plays a pivotal role in optimizing the allocation of craft personnel and resources to ensure exceptional customer service and operational efficiency. This individual will collaborate with project managers, crew leaders, construction workers, and senior executives to manage scheduling, improve emergency services, and maintain performance metrics.



Key Responsibilities:


  • Develop and maintain a master schedule by assigning appropriately skilled personnel to meet customer needs and timeframes. Collaborate with project managers, crew leaders, Field Directors, and VP of Operations to level resources and minimize conflicts, manpower shortages, and unbillable work.
  • Act as the primary liaison with field personnel, communicating effectively to explain scheduling needs, assign crews, and inform personnel of pertinent company information in a timely manner. Problems or issues that arise from the field should be communicated to general superiors or management as appropriate, and may include support from this role to communicate and execute a resolution plan.
  • Responsible for maintaining and continuously improving emergency call-in service to meet goals as defined by the strategic plan.
  • Work with Field Directors to provide front-line interaction with craft to hold personnel accountable for job expectations as pertains to scheduling and other responsibilities. This includes praise as well as verbal or written warnings when appropriate.
  • Interface with payroll and accounting to maintain employee and job information. Issue location and vacation reports from the previous week for payroll and attendance records by designated times. Approve craft vacation requests.
  • Manage and perform required duties of the DOT Hazardous pipeline program and DOT Vehicle program to keep Notch in compliance. Main contact for the Transportation Advisor. Involve VP of Ops if problems arise in the program.
  • Schedule random drug tests as required.
  • Trigger HR as required with failed drug test results and questionable physical results. This includes working with HR to meet EAP requirements.
  • Work with HR and VP of Ops when craft workers require or desire accommodations.
  • Perform background checks as required by customers.
  • Assist in documenting and implementing company policies.
  • Assist in implementing and making recommendations for operational procedures and manual documentation.
  • Be a member of the ERT team as required.
  • Perform additional assignments per direction of supervisor.


Requirements:


  • Minimum of 4 years of experience in office administration or a related field.
  • Experience in Operations Management or a related field is preferred but not required.
  • Experience using various software, including project management tools, databases, and spreadsheets. Efficient with Microsoft 365.


Physical Requirements:




  • Occasional lifting of items weighing up to 20 pounds may be required.
  • Required to stand, walk, sit, talk, and hear for extended periods.
  • Ability to operate a keyboard, telephone, and other standard office equipment.


Comments: The above description captures the primary duties and responsibilities of the job. Please note that this description is not exhaustive, and other related tasks may be assigned as needed.



We are an equal opportunity employer and value diversity in our workforce. We do not discriminate based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, or any other legally protected status in accordance with applicable federal, state, and local laws. We strive to create a workplace that is inclusive and welcoming to all individuals. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



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