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Mail Clerk Assistant

2 months ago

San Francisco, California, United States Thomas Quinn, LLP Full time
Job Title: Mail Clerk

Thomas Quinn, LLP is seeking a highly organized and detail-oriented individual to fill the role of Mail Clerk. This position is responsible for providing administrative support to our legal team and ensuring the smooth functioning of office operations.

Key Responsibilities:
  • Calendar Management: Assist in managing attorney calendars, scheduling appointments, and organizing meetings.
  • Document Preparation: Prepare and process legal documents, correspondence, and court filings.
  • Filing and Organization: Maintain and organize physical and electronic filing systems.
  • Communication: Answer phone calls, take messages, and redirect calls as necessary.
  • Office Tasks: Perform general office tasks such as photocopying, scanning, and faxing documents.
  • Financial Management: Assist with billing and invoicing processes.
  • Vendor Coordination: Coordinate with vendors, suppliers, and service providers as needed.
  • Mail and Delivery: Handle incoming and outgoing mail and deliveries.
  • Administrative Support: Assist with other administrative tasks and projects as assigned.
Qualifications:
  • Education: High school diploma or equivalent; additional education or certification in office administration or a related field is a plus.
  • Experience: Previous experience in an administrative role, preferably in a law firm or legal environment.
  • Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software.
  • Personal Qualities: Excellent organizational skills and attention to detail, strong communication and interpersonal skills, ability to multitask, prioritize tasks, and work efficiently under pressure, professional demeanor and the ability to maintain confidentiality.