North Avenue Campus Administrative Support Coordinator

6 days ago


Milwaukee, Wisconsin, United States Wisconsin Community Services Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Wisconsin Community Services.

Job Summary

The Administrative Support Specialist will serve as the primary point of contact for the North Avenue Campus, responsible for greeting and assisting visitors, answering phone calls, managing conference room scheduling, and performing various administrative tasks to ensure smooth building operations.

Key Responsibilities
  • Greet and welcome visitors in a courteous and professional manner.
  • Answer incoming phone calls, take messages, and transfer calls to appropriate staff members.
  • Maintain agency phone directory.
  • Maintain temporary signage for conference rooms and events throughout the North Avenue campus.
  • Coordinate booking and distribution of zoo passes, vehicles, and agency activity materials (event tickets, staff gifts, etc.) for North Avenue campus agency staff.
  • Maintain a clean and organized reception area.
  • Receive and distribute mail and packages.
  • Monitor and manage office supplies inventory.
  • Provide general administrative support to staff as needed.
  • Act as liaison to agency Facilities, IT, and Development and Communications staff for North Avenue campus agency building occupants.
  • Act as liaison for North Avenue campus tenants.
  • Schedule and coordinate the use of conference rooms for meetings and events.
Requirements
  • High school diploma or equivalent required.
  • Prior experience in reception or office administration preferred.
  • Proficiency in scheduling software and Microsoft Office Suite required.
  • Excellent communication and customer service skills essential.
  • Able to multitask and prioritize tasks effectively.
  • Professional appearance and demeanor important qualities for this role.
Working Conditions

Work is performed within an office setting that is in operation between the hours of 7:00a – 9:00pm daily, depending on scheduled programming; five to seven days a week.

Must be able to climb two to three flights of stairs and be mobile throughout the facility. Must be able to sit for extended periods of time and walk perimeter of the building. Some lifting is required with inventory packages.

Salary Range

$45,000 - $55,000 per year.



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