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Mailroom Operations Manager

2 months ago

Bellevue, Washington, United States The Millennium Group Full time
Job Overview

Position Summary:

The Mailroom Supervisor is responsible for managing all aspects of mailroom operations, including the distribution, postage, and staff oversight.

Key Responsibilities:

  • Recruit, train, and maintain records for mail center personnel.
  • Supervise daily activities within the department, ensuring efficient job assignments and scheduling.
  • Conduct timely and constructive performance reviews.
  • Address employee discipline and termination in alignment with company policies.

Operational Duties:

  • Organize and prioritize mailroom services effectively.
  • Handle the collection, delivery, and processing of both internal and external mail, parcels, and materials.
  • Utilize mailroom machinery, including postage meters and document insertion devices, performing routine maintenance as necessary.
  • Maintain accurate records for billing, invoicing, inventory, and shipping.
  • Order necessary supplies and materials for the mail center.
  • Build and sustain relationships with vendors and departmental clients.
  • Manage the mail center budget efficiently.
  • Perform additional related tasks as assigned.

Qualifications:

Essential Skills:

  • Strong managerial capabilities.
  • Excellent communication proficiency.
  • Comprehensive knowledge of postal regulations.
  • Ability to prioritize, plan, and organize tasks effectively.
  • Proficient in using or learning mail center equipment and software.

Education and Experience:

A minimum of two years of relevant experience or an equivalent combination of training, education, and experience that provides the necessary knowledge and skills.

Physical Requirements:

Must be capable of lifting, pushing, pulling, carrying, and moving items weighing over 50 pounds. Responsibilities include sorting and delivering incoming mail by department or employee, processing outgoing mail, and maintaining records of mailing dates and other essential information.

Additional duties include restocking supplies for the mailroom and operating mailroom vehicles as needed.

Job Posted by The Millennium Group