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Marketing and Communications Coordinator II

2 months ago

Louisville, Kentucky, United States University of Louisville Full time
Department:

Location:
Belknap Campus
Time Type:
Full time
Worker Type:
Regular
Job Req ID:
R105160
Minimum Requirements:
Bachelor's degree in Communications, Marketing, or a related field and two (2) years of relevant experience or an equivalent combination of education and experience. Grade 5 (Salary)
Position Overview:

Under the guidance of the Executive Director of Communications & Marketing for University Philanthropy and Alumni Engagement, the Marketing and Communications Coordinator II plays a crucial role in drafting proposals and managing writing projects within the Philanthropy and Alumni Engagement Communications team. This position is essential in generating impactful proposals and overseeing writing initiatives across various development-oriented program areas, including Fundraising, Stewardship, Planned Giving, and Corporate and Foundation Relations. The individual will significantly contribute to advancing the university's philanthropic objectives by producing high-quality, donor-centric communication materials.

Duties & Responsibilities:
  • Proposal Development and Content Management:
    • Generate and oversee content for communication materials that bolster fundraising, stewardship, planned giving, and corporate and foundation relations initiatives.
    • Compose detailed proposals for philanthropic contributions of $25,000 and above, ensuring alignment with the university's strategic goals and donor interests.
    • Assist in crafting presentations, scripts, donor reports, and annual impact reports.
  • Collaborative Content Creation:
    • Establish collaborative workflows with senior leadership and staff across the Belknap and Health Sciences Center campuses to shape content and strategy for various communication platforms, focusing on complex and sensitive philanthropic proposals.
    • Partner with the Prospect Research & Development team to transform data into strategic, creative, and donor-focused content.
  • Strategic Communication:
    • Coordinate with the Office of the President to formulate strategic communications related to philanthropy, ensuring high-quality output that effectively conveys the university's fundraising objectives.
    • Manage high-level communications on behalf of the Interim VP for Advancement, including scheduling meetings and donor outreach.
  • Project Management and Tracking:
    • Implement and maintain an efficient tracking system for all proposal-related materials to ensure timely and accurate progress monitoring.
    • Provide templates, presentation materials, and talking points for Advancement leadership and development officers to support their fundraising initiatives.
  • Grant Writing:
    • Lead the development of grant materials in collaboration with the Executive Director for Corporate and Foundation Relations and key internal stakeholders.
    • Ensure all grant proposals are well-researched, compelling, and aligned with the university's strategic objectives.
  • Compliance and Best Practices:
    • Adhere to university legal restrictions and policies for donor outreach, including privacy restrictions, the CAN-SPAM act, PCI compliance, state and national charitable giving regulations, and guidelines set forth by the Foundation and University Advancement.
  • Cross-Departmental Collaboration:
    • Collaborate with school/college marketing and communications coordinators to support development and fundraising initiatives across different units and departments.
    • Work closely with the Office of the President to coordinate strategic communications related to philanthropy, ensuring the production of high-quality products which effectively share the university's strategic fundraising priorities.
Preferred Qualifications:
  • Proven experience in proposal writing, grant writing, and project management, preferably within a university or nonprofit setting.
  • Strong ability to create strategic, donor-focused content.
  • Excellent collaboration and communication skills, with the ability to work effectively with senior leadership and various stakeholders.
  • Familiarity with constituent engagement software and data-driven content creation.
  • Knowledge of legal restrictions and best practices in donor communication and outreach.
  • Thorough knowledge and understanding of technical applications including design concepts, various media and mediums, applications, etc.
  • Thorough knowledge of the institution, including its mission, vision, goals, policies, and infrastructure; strong knowledge of current affairs and issues in higher education and/or health sciences.
Competencies:
  • Exceptional written, verbal, interpersonal communications, active listening, collaboration skills. Ability to obtain goals by exercising political acumen and discretion.
  • Excellent knowledge and understanding of all aspects of communications, including print, digital, and multimedia communications strategy and development.
  • Excellent skills to create, develop and implement long- and short-term strategic communications plans based on project objectives and target audience(s). Skilled at identifying effective strategies for key messaging and delivery platform(s) and managing complex stakeholder review and approval processes.
  • Excellent skills to advise and consult management of communications, ranging from developing effective communication strategies to appropriately responding to inquiries regarding sensitive or complex issues or information.
  • Excellent analytical, critical thinking, project management and problem recognition, facilitation, and resolution skills.
  • Excellent skills to ensure production of high-quality work within budget and time constraints.
**Please include a cover letter along with your resume

Philanthropy and Alumni Engagement encourages candidates to apply who have demonstrated capacity to create inclusive work environments, will work effectively on increasingly diverse teams, and will serve the increasingly diverse students we admit and want to attract.

Benefits - The University of Louisville has an exceptional benefits package; to learn more about our benefits please visit here

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status.