Procurement Coordinator

6 days ago


Green Bay, Wisconsin, United States Winona Foods Full time
Job Summary:
We are seeking a skilled Procurement Coordinator to join our team at Winona Foods. As a key member of our supply chain department, you will be responsible for assisting with purchasing activities and contributing to the efficiency of the procurement process.

About the Role:
The successful candidate will be responsible for requesting and maintaining vendor/supplier documentation, maintaining procurement records, updating pricing, investigating invoice discrepancies, and overseeing VMI service. You will also support the Purchasing Manager in sourcing, RFP's and other strategic initiatives.

Key Responsibilities:
  1. Maintain monthly vendor pricing and confer with vendors to obtain product or service information such as price, availability, and delivery schedule.
  2. Prepare purchase orders and confirm pricing, manage order and price confirmations to eliminate PO invoice discrepancies.
  3. Oversee PPE (Personal Protective Equipment) and VMI (Vendor Managed Inventory) for both facilities ensuring min/max levels meet business needs and are maintained at acceptable levels, and following up on any issues.
  4. Maintain records for the procurement department including price lists, specs, sample requests, and customer specific material requirements.
  5. Support the Purchasing Manager in sourcing, bids, quotes, etc. ensuring information is recorded, assisting with analysis as needed.
  6. Purchase miscellaneous items such as janitorial supplies, lab supplies, production supplies, ingredients and packaging.
  7. Obtain SQF and other regulatory documents from suppliers and vendors for new items.
  8. Contact suppliers for COA's (Certificates of Analysis).
  9. Review requisitions of materials and turn them into Purchase Orders.
  10. Work with warehouse as shipments are planned to review stocking capabilities to reduce outside warehouse costs.
  11. Contact vendors to update on status of orders and/or discuss discrepancies with quantity and quality.
  12. Use ERP system (i.e. E21).
  13. Work closely with Quality Assurance to ensure Procurement Department is compliant for audits.

Requirements:
To be considered for this role, you should have 2 years of college and 2-3 years of related experience; or 5-6 years of progressively responsible related experience. Related experience could include purchasing, logistics, supply chain, accounts receivable, stockroom ordering, or other related experience. Experience in a food manufacturing environment is preferred. You should be detail-oriented with strong analytical skills to accurately record and review information, identifying inaccuracies, trends, and gaps. Excellent communication (verbal and written) and customer service skills are required to communicate with internal stakeholders and suppliers/vendors. Ability to work autonomously and collaborate with multiple departments. Proven data-driven decision-making skills. Experience with Microsoft Office with intermediate to advanced Microsoft Excel skills.

Estimated Salary: $55,000 - $65,000 per year, depending on experience.

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