Administrative Support Specialist

2 days ago


Lebanon, Pennsylvania, United States Dartmouth-Hitchcock Health Full time
Job Summary

We are seeking a highly skilled and experienced Administrative Support Specialist to join our team at Dartmouth-Hitchcock Health. This role will provide advanced administrative support to our administrators, requiring a high level of discretion, confidentiality, and organizational skills.

Key Responsibilities
  • Screen and prioritize correspondence, inquiries, and projects, ensuring timely and effective distribution and review.
  • Provide exceptional customer service, responding to caller inquiries and resolving issues in a professional and courteous manner.
  • Manage appointment scheduling systems, coordinate travel arrangements, and prepare itineraries as needed.
  • Compose and edit correspondence, reports, and other documents, ensuring accuracy and attention to detail.
  • Develop and maintain filing systems, both physical and digital, to ensure efficient and secure storage of confidential information.
  • Conduct special studies and projects as assigned, requiring research, analysis, and presentation of findings.
  • Serve as a resource person, providing guidance and support to colleagues and patients, and recognizing and addressing potential issues that may impact the organization.
  • Monitor departmental budget accounts, tracking expenses and providing regular updates to administrators.
  • Work collaboratively with team members to achieve shared goals and objectives, providing coverage and support as needed.
Requirements
  • Associate's degree in Secretarial Science or a related field, or equivalent combination of education and experience.
  • Minimum two years of experience in an administrative role, with a focus on supporting managerial staff.
  • Proficiency in Microsoft Office and other productivity software, with excellent word processing and typing skills.
  • Ability to work independently, prioritize tasks, and manage multiple projects simultaneously.
  • Excellent communication and interpersonal skills, with a strong focus on customer service and teamwork.


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