Office Specialist

4 weeks ago


SetauketEast Setauket, New York, United States Stony Brook Medicine Full time

The primary goal of this role is to provide exceptional customer service while safeguarding sensitive and confidential information.

This position serves as the subject matter expert for leaves of absence and requests for accommodation under the general direction and guidance of HR leadership, OIDE, and/or the legal department as appropriate.

The ideal candidate will interpret and administer leave programs and policies in accordance with applicable federal and state employment laws (FMLA, PFL, ADA, USERRA, Pregnancy Discrimination Act, etc.) and in accordance with Stony Brook policies and collective bargaining agreements.

This role involves independently evaluating, approving, and/or denying leave cases based on relevant medical information and eligibility criteria.

The successful candidate will develop and oversee all administrative aspects of the leave of absence process, including tracking hours used/taken, sending timely notifications of leave approvals or denials, and working closely with Payroll to ensure that pay for associates is accurate and correct.

This position requires the ability to work closely with employees to ensure that all relevant completed medical documentation is submitted for timely review.

The ideal candidate will collaborate with all ER/LR business partners and with employees' supervisors on all leave cases to review claim status and develop strategies for resolution.

The successful candidate will possess the ability to identify basic problems and procedural irregularities, collect data, establish facts, and draw valid conclusions.

This role requires the ability to multi-task and drive multiple projects.

The ideal candidate will demonstrate the ability to protect and preserve confidential information.

Required qualifications include a Bachelor's Degree and experience working with a HRIS.

The successful candidate will be proficient in the Microsoft Office Suite and have a working knowledge of an Electronic Document Management System.

Experience using PeopleSoft, SharePoint, NYSTEP, and/or Kronos is also required.

Special Notes:

Resume/CV and cover letter should be included with the online application.

Candidates are advised on the application that for full consideration, applications must be received before the initial review date.

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position.

Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.

All Hospital positions may be subject to changes in pass days and shifts as necessary.

This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital, and related facilities.

Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services.

If you need a disability-related accommodation, please call the University Office of Equity and Access.

Job Field:

Administrative & Professional (non-Clinical)

Schedule:

Full-time Shift:

Day Shift Shift Hours: 8:30 AM - 5:00 PM

Pass Days:

Sat, Sun

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status, and all other protected classes under federal or state laws.


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