Benefits Administrator
3 weeks ago
The Benefits Specialist is responsible for ensuring the accurate and timely processing of all employee benefits, including medical, dental, vision, voluntary plans, 401k, and leave of absence administration. This person is the key back-up to the Payroll Administrator and is responsible for communicating benefits information to employees, including new hires and existing employees.
Key Responsibilities:
Benefit Administration:
- Implement and administer employee benefits programs, including health, dental, vision, and retirement plans.
- Ensure compliance with federal and state regulations governing employee benefit programs.
- Process enrollments, changes, and terminations of employee benefits.
- Provide benefits administration, including responding to employee questions, claims issues, new hire enrollment, mid-year status changes, terminations, COBRA notifications, leave payments, and annual open enrollment.
- Responsible for monthly reconciliation of the benefit carrier invoices.
- Work with benefits carriers and vendors to resolve complex, non-routine, benefits-related requests/issues to closure.
- Prepare and file annual reports and distribute required annual notices.
- Provide 401k administration, communication to employees, gather all information for the 401k audit, and ensure the plan is kept in compliance with Federal and state laws.
- Ensure 5500s are completed in a timely manner.
- Resolve issues related to employee benefits, including claims and eligibility.
- Maintain accurate employee benefits records and files.
- Assist with the preparation of annual reports and audits related to employee benefits.
Payroll Administration:
- Process weekly payroll, ensuring accuracy on deductions, time keeping, corrections, final pay for terminated employees.
- Maintain data integrity by inputting and processing new hires, terminations, employee data, changes, garnishments, deductions, time-off requests.
- Process and report/file all quarterly and annual payroll taxes notices; make corrections as needed.
- Manage payroll state tax issues.
- Manage audits and inquiries.
- Submit 401k deductions within 3 calendar days of processing payroll.
- Manage payroll benefit deductions, 401K deductions, HAS account set-up, and manage.
- Create, review, and provide reports to stakeholders as requested; provide pay-related documents, including statements and verifications as needed.
- Serve as the main point of contact for all payroll-related questions in a timely and accurate manner.
- Prepare and distribute annual reports; EEO-1, 1095 B/C forms, W2's.
Minimum Qualifications (Knowledge, Skills, and Abilities):
- Associate degree preferred.
- Minimum of 5 years hands-on benefit administration experience.
- Minimum of 5 years hands-on payroll experience.
- Commitment to excellent client service and high standards.
- Strong communication skills, written and verbal.
- Knowledge of all States' labor law as applicable to wage and hour, payroll, leave of absences, workers' compensation, and employee health and wellness benefits.
- Ability to work under general supervision in a fast-paced environment with tight deadlines; multitask with a sense of urgency between competing tasks.
- Possess basic computer skills with a strong knowledge of the Microsoft Office Suite of products.
- Experience with Paylocity software highly preferred.
- Strong data entry, attention to detail, organization skills, and the ability to prioritize multiple tasks.
- Ability to work well in a team environment, cross-functionally.
- Works with a sense of urgency.
- Successful completion of pre-employment background and drug screening.
- Fosters good coworker citizenship and contributes to a positive work environment.
Physical Demands and Work Environment:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
- Prolonged periods of sitting at a desk, working on a computer.
- Ability to repeat motions, such as typing and filing.
- Ability to lift and carry up to 15 lbs.
Magneto & Diesel Injector Service Inc provides equal employment opportunity to all qualified applicants and employees without regard to race, color, sex, religion, national origin, age, sexual orientation, gender identity, marital status, familial status, disability, military status, and genetic information.
This job posting does not state or imply that these are the only duties to be performed by this employee. The employee will be required to follow any other instructions and to perform any other duties requested by their leader.
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