Employee Benefits Coordinator

2 weeks ago

Humble, Texas, United States Magneto & Diesel Injector Service Inc Full time
Job Overview

The Benefits Specialist plays a crucial role in the effective management and administration of employee benefits programs. This position ensures the precise and timely handling of various benefits, including health insurance, dental coverage, vision plans, retirement savings, and leave management. The individual in this role will also address and resolve inquiries from team members regarding these benefits.

Key Responsibilities:

Benefits Management:

  • Collaborates with the Human Resources team to roll out new benefits initiatives and renew existing programs.
  • Administers employee benefits offerings, encompassing health, dental, vision, and retirement plans.
  • Ensures adherence to federal and state laws governing employee benefits.
  • Communicates benefits information effectively to all employees, including new hires.
  • Handles the processing of enrollments, modifications, and terminations of employee benefits.
  • Provides comprehensive benefits support, addressing employee inquiries, claims issues, and managing annual open enrollment.
  • Conducts monthly audits of benefit carrier invoices, ensuring accuracy and approving payments.
  • Engages with benefits providers to resolve complex issues related to benefits.
  • Prepares and submits annual reports and necessary notifications to employees.
  • Administers 401k plans, ensuring compliance and communication with employees regarding their retirement options.
  • Maintains precise records of employee benefits and assists in preparing reports and audits.
  • Offers support to the HR team as required.

Administrative Duties:

  • Oversees employee leave of absence processes, ensuring compliance and communication with affected employees.
  • Collaborates with the Safety Director to manage Workers' Compensation claims and processes.
  • Implements and enhances policies related to Leave of Absence and Workers' Compensation, ensuring compliance with regulations.
  • Maintains thorough documentation regarding leave and compensation accommodations.
  • Performs additional tasks as assigned.
  • Provides payroll and benefits reports to the Accounting department as needed.

Payroll Responsibilities:

  • Processes payroll on a weekly basis, ensuring accuracy in deductions and employee payments.
  • Maintains data integrity by managing employee records, including new hires and terminations.
  • Handles quarterly and annual payroll tax filings and necessary corrections.
  • Addresses payroll-related inquiries and audits.
  • Ensures timely submission of 401k contributions following payroll processing.
  • Generates reports for stakeholders and provides necessary pay-related documentation.
  • Acts as the primary contact for payroll-related questions.
  • Prepares and distributes annual compliance reports.

Qualifications:

  • Associate degree preferred.
  • At least 5 years of experience in benefits administration.
  • Minimum of 5 years of payroll experience.
  • Strong commitment to client service and maintaining high standards.
  • Excellent written and verbal communication skills.
  • Knowledge of labor laws related to payroll, leave, and employee benefits.
  • Able to work efficiently in a fast-paced environment with competing priorities.
  • Proficient in Microsoft Office Suite and data entry.
  • Experience with Paylocity software is highly desirable.
  • Strong organizational skills and attention to detail.
  • Ability to work collaboratively in a team setting.
  • Successful completion of background checks and drug screening.
  • Contributes positively to the workplace culture.

Work Environment:

This position requires prolonged periods of sitting and working on a computer. Reasonable accommodations may be made for individuals with disabilities.

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