Grant and Contract Billing Specialist

4 weeks ago

San Diego, California, United States NAMI San Diego Full time
Job Description

NAMI San Diego & Imperial Counties is seeking a skilled Contract Specialist to join our Finance team. As a key member of our organization, you will be responsible for organizing and executing various clerical and accounting activities, reporting requirements, and invoicing activities associated with organizational grants and contracts.


Key Responsibilities:

  • Maintain knowledge necessary to facilitate clerical and accounting activities associated with grants and contracts while adhering to specified contract terms, regulatory requirements policies, and grantor or contractor intentions.
  • Coordinate grant reimbursement activity, including invoicing and initiating payment requests.
  • Produce financial reports and other accounting tools needed to support organizational decisions and financial reporting.
  • Track grant performance and expenditure activity and perform analytics to inform program directors of available funding, spending analytics, and reporting requirements.
  • Monitor aged receivables reports for grants and contracts to ensure timely reimbursement.
  • Compile and provide financial reports, as needed, for grant writing and reporting.
  • Enter, edit and update accounting systems and records as needed.
  • Maintain an excellent level of comprehension surrounding Microsoft Office tools, Excel, and internal accounting software systems to effectively and accurately carry out all job duties.
  • Stay current on funding regulations, funder policies, due dates and timelines.
  • Act as a resource for organizational leaders and employees on clerical matters associated with grants and contracts.
  • Perform a quality assurance function with each monthly accounting cycle to ensure grant/contract accounting activity is reported accurately.
  • Ensure timely adherence to all grant and contract reporting requirements.
  • Work collaboratively with program and administrative staff on issues associated with grant and contract accounting functions.
  • Provide analysis and recommendations to inform the organization's monthly, annual, and fiscal year closure and auditing processes.
  • Solve problems and recommend changes in policies and procedures to improve the organization's capacity to comply with funding obligations, restrictions, terms and conditions.
  • Assist in streamlining and improving efficiencies within the work scope.
  • Perform other duties and projects as needed by the organization, the CFO, or the CEO.
  • Demonstrate confidentiality, discretion and integrity in financial reporting and communications.

Accountability: This position may be supervised by the Director of Contract Management & Analysis and/or the Chief Financial Officer.


Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.

  • Prolonged periods sitting at a desk and working on a computer.
  • Prolonged periods of standing and walking.
  • Must be able to lift up to 20 pounds at times.

Minimum Requirements:

  • High School Diploma / bachelor's degree in accounting or finance preferred.
  • Two or more (2+) years' direct experience in performing monthly grant and contract billing in a nonprofit, behavioral health, or social service setting.
  • Demonstrated knowledge of GAAP standards for non-profit entities, single audit requirements, and regulations related to the use and allocation of funds from federal, state, or local government.
  • Possess a working knowledge of accounting principles, procedures, and internal controls for safeguarding the company assets.
  • Possess a high level of initiative, critical thinking skills, and ability to follow through with accuracy and timeliness.
  • Excellent computer skills, data entry and software experience with QuickBooks Online, Microsoft Excel, Word, Outlook, and other applicable software applications.
  • Familiarity with cloud collaboration tools such as Microsoft Teams, Slack, or Zoom.
  • Experience with third party payables systems such as
  • Excellent interpersonal and written communication.
  • Demonstrated aptitude for building and maintaining collaborative relationships with staff, directors, external stakeholders, and agencies.
  • Strong organizational, time management, prioritization skills; ability to work independently with minimal supervision.
  • Maintain high level of integrity, confidentiality, ethical standards - assume personal responsibility for scope of position.
  • Recognition of the importance of documentation; proven ability to maintain accurate records in both the cloud and at the office.
  • Value continuous learning and a company culture that appreciates diversity in the workplace.
  • Must have a satisfactory driving record and valid driver's license.
  • Able to communicate effectively, verbally and in writing.
  • Reliable and consistent attendance.

  • Medical Billing Specialist

    3 weeks ago

    San Diego, California, United States Casa De Las Campanas Full time

    Job Title: Medical Billing SpecialistCasa de las Campanas is seeking a skilled Medical Billing Specialist to join our Health Center team. As a Medical Billing Specialist, you will be responsible for all aspects of Health Center billing, including HMO and Medicare billing, accounts receivable, and A/R cash receipts.Key Responsibilities:Completes all Health...

  • Grants and Contracts Administrator

    4 weeks ago

    San Francisco, California, United States Huckleberry Youth Programs Full time

    Job SummaryAt Huckleberry Youth Programs, we are seeking a highly skilled Grants and Contracts Specialist to join our Finance team. The successful candidate will be responsible for building collaborative relationships across the agency and providing support in pre- and post-award grants administration.Key Responsibilities Provide full-cycle fiscal management...

  • Medical Billing Specialist

    4 weeks ago

    San Diego, California, United States Casa De Las Campanas Full time

    Job Title: Medical Billing SpecialistCasa de las Campanas is seeking a skilled Medical Billing Specialist to join our team. As a key member of our Health Center, you will be responsible for all aspects of Health Center Billing, including HMO and Medicare Billing, Accounts Receivable, and A/R Cash Receipts.Key Responsibilities:Completes all Health Center...

  • Contract and Grants Manager

    1 month ago

    San Francisco, California, United States Northern California Institute for Research and Education Full time

    Job SummaryThis role will handle all aspects related to budget and cost compliance for their assigned portfolio using their knowledge of grant and contract management rules and regulations, in relation to the governing Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance 2 CFR 200), sponsor policy,...

  • Grants and Contracts Administrator

    4 weeks ago

    San Francisco, California, United States Sustainable Conservation Full time

    Job SummarySustainable Conservation is seeking a highly skilled Grants and Contracts Administrator to join our team. This role is responsible for the administration of all aspects of government-funded awards and contracts.Key ResponsibilitiesConduct ongoing research for government grant opportunities and collaborate with program and development staff to...

  • Legal Billing Specialist

    3 weeks ago

    San Diego, California, United States Jobot Full time

    Legal Billing Specialist OpportunityWe are seeking a detail-oriented and organized Legal Billing Specialist to join our team. As a key member of our financial operations department, you will play a crucial role in maintaining our firm's financial health and ensuring our clients are billed accurately and promptly.Responsibilities:1. Coordinate and execute all...

  • Legal Billing Specialist

    4 weeks ago

    San Diego, California, United States Jobot Full time

    Job Title: Legal Billing SpecialistJob SummaryWe are seeking a highly organized and detail-oriented Legal Billing Specialist to join our team. As a key member of our financial operations team, you will play a critical role in ensuring the smooth and efficient processing of client payments.Responsibilities: Process all client payments, ensuring accurate...

  • Hospital Billing Specialist

    1 month ago

    San Diego, California, United States University of California Full time

    Job SummaryUC San Diego Health's Revenue Cycle department is seeking a skilled Hospital Billing Specialist to support the organization's mission to deliver outstanding patient care. The ideal candidate will have extensive knowledge of hospital medical insurance payers and plans, as well as State and Federal rules and regulations related to billing hospital...

  • Insurance Billing Specialist II

    1 month ago

    San Diego, California, United States Vert Environmental @ San Diego Full time

    Insurance Billing Specialist IIAre you a detail-oriented individual with strong financial skills and a passion for working with others? We are seeking a motivated and organized professional to join our team as an Insurance Billing Specialist II.This role involves working with clients to resolve billing issues, preparing invoices, and reconciling accounts....

  • Contract Attorney

    4 weeks ago

    San Diego, California, United States A law firm Full time

    Job Title: Contract Attorney - Litigation SpecialistWe are a dynamic law firm seeking a skilled Contract Attorney to join our team. As a litigation specialist, you will work closely with our managing attorney and other attorneys to handle a diverse caseload.Responsibilities:Conduct legal research and draft pleadings, briefs, and motionsAnalyze client needs...

  • Pharmacy Billing Specialist

    4 weeks ago

    San Diego, California, United States Guardian Pharmacy, LLC Full time

    Job SummaryWe are seeking a highly skilled Pharmacy Billing Specialist to join our team at Guardian Pharmacy, LLC. As a key member of our team, you will be responsible for processing customer bills and insurance claims in an accurate and timely manner.Key Responsibilities:Assist with daily and month-end billing functions, procedures, and reportingProvide...

  • Insurance Billing Specialist II

    4 weeks ago

    San Diego, California, United States Vert Environmental @ San Diego Full time

    We are seeking a detail-oriented and financially savvy individual to join our team as an Insurance Billing Specialist II. As a key member of our financial operations team, you will be responsible for ensuring accurate and timely billing and collections processes. Your strong problem-solving skills and customer service approach will be essential in resolving...

  • Grants Management Internship Opportunity

    4 weeks ago

    San Diego, California, United States International Rescue Committee Full time

    Job Title: Grants Management InternThis internship is an excellent opportunity for a current or recent graduate/undergraduate student to gain exposure to the operations of a large international organization while practicing and applying Grant Management methods to maximize the reach of IRC programming in San Diego, CA.Scope of Internship:Assist in building...

  • Billing Coordinator

    4 weeks ago

    San Diego, California, United States Dentons US LLP Full time

    Billing and Financial Operations SpecialistDentons US LLP is seeking a skilled Billing and Financial Operations Specialist to join their team. This role will be responsible for generating and distributing pro formas, creating and formatting client invoices, and editing cost, time, and narratives.The ideal candidate will have strong billing experience,...

  • Pharmacy Billing Specialist

    4 weeks ago

    San Diego, California, United States Guardian Pharmacy, LLC Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Pharmacy Billing Specialist to join our team at Guardian Pharmacy, LLC. As a key member of our pharmacy services team, you will be responsible for processing customer bills and insurance claims in an accurate and timely manner.Key ResponsibilitiesResearch and establish patient eligibility...

  • Billing and Administrative Support Specialist

    1 month ago

    San Diego, California, United States TopBuild Full time

    Job Title: Billing/Administrative SpecialistWe are seeking a highly organized and detail-oriented individual to join our team as a Billing/Administrative Specialist. As a key member of our operations team, you will be responsible for managing our busy branch office and ensuring the efficient execution of day-to-day tasks.Key Responsibilities:Submit invoices...

  • Insurance Billing Specialist II

    1 month ago

    San Diego, California, United States Vert Environmental @ San Diego Full time

    Job SummaryWe are seeking a detail-oriented and financially savvy individual to join our team as an Insurance Billing Specialist II. In this role, you will be responsible for managing client accounts, preparing invoices, and resolving billing issues in a timely and efficient manner.Key ResponsibilitiesManage client accounts, including reviewing and...

  • Reimbursement and Contracts Specialist

    4 weeks ago

    San Diego, California, United States PROMETHEUS LABORATORIES INC Full time

    Job DescriptionPrometheus Laboratories Inc. is seeking a skilled Reimbursement and Contracts Specialist to support the Health Systems, Market Access, Payor Relations, and Legal teams. This role will involve managing contracts, facilitating communication between teams, and ensuring that contracts are processed and documented appropriately.Key...

  • Insurance Billing Specialist III

    4 weeks ago

    San Diego, California, United States Vets Hired Full time

    About the JobWe are seeking a highly skilled Insurance Billing Specialist III to join our team at Vets Hired. This is a remote opportunity that requires strong leadership and collection skills.Key ResponsibilitiesLead and train IBC Assistants in collection follow-up dutiesPerform collection follow-up on commercial insurance, self-pay, Medicare, and Medicaid...

  • Grant Development Specialist

    4 weeks ago

    San Luis Obispo, California, United States Unavailable Full time

    At French Hospital Medical Center, we are seeking a highly skilled Grant Development Specialist to support our mission of wellness, health, and healing.The successful candidate will carry out the duties of the position in a manner that exemplifies the Dignity Health and FHMC core service values of Dignity, Justice, Collaboration, Excellence, and...