Sales Proposal Coordinator

1 week ago

Waukesha, Wisconsin, United States Olameter Corporation Full time
Sales Proposal Coordinator Job Description

Olameter Corporation is seeking a highly skilled Sales Proposal Coordinator to join our team. As a key player in supporting both marketing and sales functions, this role is responsible for creating high-quality proposals, presentations, and marketing materials within company guidelines.

Key Responsibilities:
  • Facilitate the response process for formal RFQs, RFPs, and associated presentations, developing materials with the assistance of the director and project team.
  • Collaborate with marketing, sales, operations, and executive teams to gather necessary information, ensure compliance, and develop information for submitting proposals.
  • Lead communication and organization to ensure RFPs are submitted prior to strict deadlines.
  • Evaluate technical content and write/edit proposal sections according to company specifications.
  • Work directly with customers and primes to address questions pertaining to open and lost RFPs and RFQs.
  • Create/Upload/Update/Maintain records of bids and contracts in Salesforce.
  • Monitor bid websites to identify relevant opportunities, distribute bid information to internal teams, and ensure adherence to deadlines and bid requirements.
  • Play a key role in determining the strategic theme for proposal responses and marketing presentation.
  • Work effectively within the company's marketing objectives and assist in marketing projects, including creating support materials, brochures, postcards, and company resumes, as needed.
  • Keep accurate and up-to-date customer lists for Olameter.
  • Research prospective customers and cold call, scheduling introductory meetings for the sales team.
  • Support the VP of Administration in helping to facilitate the company's sales and marketing objectives, including social media posting, website updates, marketing material updates, etc.
Requirements:
  • Bachelor's Degree in business.
  • Previous demonstrated experience using InDesign.
  • Previous experience with Salesforce is a plus.
  • Prefer three (3) years of high-level/executive administration experience in a fast-paced environment.
  • Advanced word processing skills and proficiency in Microsoft Office suite.
  • Previous experience in the utilities industry a plus.
  • Advanced familiarity with RFI/RFP processes and procedures.
  • Editing and templating competencies.
  • Strong command of the English language and good communication skills.
  • Solid leadership, time management, and critical thinking skills.
  • Travel 50% of the time.

Olameter Corporation is an equal opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state/provincial, or local laws.

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