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Senior Legal Project Management Analyst
2 months ago
White & Case is a prestigious global law firm that caters to prominent corporations, financial institutions, and governments across the globe. Our extensive history as an international entity positions us uniquely to assist clients in navigating their most intricate legal challenges, regardless of location.
With legal professionals operating from over 40 locations worldwide, we have made substantial investments in developing a comprehensive full-service practice that competes at the highest levels of the market. Our distinctiveness lies not only in our global network of offices but also in the interconnectedness of our Firm, which our personnel and clients highly value. We collaborate effectively across geographic and practice boundaries, which is a key factor in attracting and retaining cross-border engagements, as well as a diverse workforce.
Our attorneys are globally oriented, innovative, cooperative, and dedicated to achieving excellence. Diversity is a fundamental principle of our Firm, recognized through numerous accolades and top rankings globally. Our team comprises 90 nationalities and communicates in 80 languages.
Position Overview
This role presents an exceptional opportunity to become part of a team driving significant transformation through a focus on client service excellence and process innovation. The Senior Analyst position is integral to the Firm's strategy aimed at enhancing client experiences, boosting profitability, and showcasing operational efficiency.
As a member of the Firm's global Legal Project Management (LPM) team, you will support various initiatives undertaken by the Team. The team collaborates with our attorneys to enhance the understanding and implementation of LPM for managing client portfolios and co-delivering projects, as well as engaging with clients and their in-house legal and operational teams.
While the primary emphasis is on legal project management, the Team also engages in innovation, process enhancement, client relationship management, and legal operations. The ideal candidate will possess proven project management skills, preferably acquired in a professional services context, and will be capable of supporting the entire project/matter lifecycle.
The effectiveness of this role will be evaluated based on the candidate's ability to add value to the organization by promoting LPM best practices, tools, and techniques across our global Practice Groups.
Responsibilities and Accountabilities
- Assist LPM leadership in the Firm's ongoing integration of LPM into their matters
- Under supervision, aid in the operational management and co-delivery of legal projects/matters by
- assisting with project resource allocation and onboarding processes
- organizing Kick-Off Meetings, Project Team Meetings, and Steering Meetings, ensuring appropriate attendees, standing agenda, record-keeping, and circulation aligned with the meetings' objectives
- project planning and scheduling
- monitoring actions, timelines, milestones, deliverables, assumptions, and dependencies
- overseeing financials/budgets
- tracking progress, escalating changes in scope, status, and cost reporting
- identifying risks and issues and proposing mitigation strategies
- supporting post-project evaluations and Lessons Learned sessions
- Utilize relevant project management tools and techniques, including drafting project-related documents and artifacts such as project approaches, plans, schedules, action trackers, availability trackers, correspondence logs, risk registers, and status reports
- Facilitate effective communication strategies on projects/matters that promote collaboration among project workstreams, including interactions between our attorneys and clients
- Recommend LPM best practices, tools, techniques, roles, and responsibilities
- Assist LPMs and legal teams in preparing and submitting budget proposals; and in collaboration with the Finance team, monitor and analyze actual project costs against budgets, proactively addressing any variances
- Prepare and manage financial and client status reports as necessary
- Focused on lean principles and the use of innovation and business process mapping, contribute to the continuous improvement of the LPM Team's processes, including project management methodologies, governance, training for legal teams, and LPM best practices; and support the change management in implementing these
- Participate in maintaining LPM intranet site content and other marketing materials, seeking innovative ways to promote best practices and knowledge transfer
- Take responsibility for managing individual projects with oversight from LPM Leadership
- Manage multiple tasks and priorities with a proactive attitude
- Support the management of client portfolios with a focus on legal operations, disputes, and transactional projects, and engage in managing the Firm's strategic client initiatives
- Serve as a key contact point for LPM globally, fostering relationships and a collaborative approach with clients and across all departments
- Emerging competency in Project Management is essential
- Understanding of a professional services environment is required
- A motivated self-starter with a delivery-focused mindset and a collaborative spirit
- Proficiency in extranets, online data rooms, collaboration tools, legal technology, and SharePoint sites
- Strong command of Microsoft Office products, including Teams, Excel, PowerPoint, Visio, Project, and Power BI
- Excellent analytical and problem-solving abilities
- Capability to manage multiple priorities with a proactive attitude, work cross-functionally, and meet tight deadlines
- Strong interpersonal and communication skills, capable of engaging with stakeholders at all levels, including senior business leaders
- Understanding of law firm financial and performance metrics, with the ability to analyze financial reports of varying complexities, delivering financial insights focused on client value
- Problem-solving mindset
- Attention to detail
- Willingness to challenge and question assumptions
- Ability to perform well under pressure and manage/prioritize workload effectively
- Strong organizational and time management skills
- Adaptable and resilient, with the ability to adjust in a fast-paced, detail-oriented environment
- Sensitivity to cultural differences across project teams
- A strong academic background, preferably at the graduate level (Law Degree or other relevant Post Graduate Degree is advantageous)
- Formal project management certification is a plus, such as APMQ or PMP
- A minimum of three years of relevant work experience is preferred
White & Case is an Equal Employment Opportunity (EEO) employer committed to fostering a diverse and inclusive workplace. Our Firm's policy is to recruit, employ, train, compensate, and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.
White & Case LLP offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, vacation time, and leave programs (including parental leave). Exempt roles are also performance bonus eligible.
The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.
1 The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.
