Database and Weekend Front Desk Coordinator

2 weeks ago


Bluffton, South Carolina, United States PALMETTO BLUFF INVESTMENTS LLC Full time
Job Summary

We are seeking a highly organized and detail-oriented Database & Weekend Front Desk Coordinator to join our real estate operations team. This dual-role position combines technical expertise in CRM management with the ability to deliver exceptional front desk service.

Key Responsibilities
  • Database Administration
    • Generate detailed and accurate reports using Propertybase for various team members, providing insights and data necessary for decision-making.
    • Audit the Propertybase database to ensure data accuracy, completeness, and compliance with company standards.
    • Upload lists into Propertybase, manage mailing lists, and ensure data is correctly categorized and maintained.
    • Assist the Closing Manager with administrative tasks, including announcing real estate transactions and managing physical and digital files.
  • Front Desk Coordination
    • Meet and greet Palmetto Bluff Real Estate guests, delivering an excellent first impression and managing the front desk with professionalism.
    • Develop and maintain relationships with the real estate sales team and assistants to ensure smooth interactions and efficient management of tours, meetings, and activities.
    • Schedule and coordinate meeting room spaces, manage appointments, and record tours using Outlook and email.
    • Qualify inbound walk-in and website weekend leads from real estate campaigns, manage initial communications, track attribution, and distribute leads to the appropriate entities.
Requirements
  • Proficiency in Salesforce, Propertybase CRM, or similar real estate CRM systems.
  • Experience in real estate administrative tasks and transactions.
  • Knowledge of real estate transactions and processes.
  • Experience in database management and auditing.
  • Strong analytical skills, with the ability to generate and interpret reports.
  • Excellent organizational skills and attention to detail.
  • Strong communication skills for training, onboarding, and front desk interactions.
Working Conditions

The ideal candidate will work in a standard office setting, with constant sitting and working at a desk. The ability to lift objects weighing between 0 and 30 lbs is required, as well as the ability to stand, stoop, bend, and lift. The candidate must possess mobility to work in a standard office setting and to use standard office equipment, including a computer, stamina to maintain attention to detail, vision to read printed materials and a computer screen, and hearing and speech to communicate in person and over the telephone.


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