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Administrative Support Specialist

2 months ago

Longview, Washington, United States PNE Full time
Position Overview

Compensation: $20-$23/Hour

Company Summary

Pacific Northern Environmental LLC (PNE LLC) is in search of an Administrative Support Specialist who excels in a dynamic, collaborative environment and possesses the capability to deliver outstanding service to our organization, clients, and team members.

PNE LLC operates through four distinct divisions: Advanced Electrical Technologies (AET), Cowlitz Clean Sweep (CCS), Pacific Northern Environmental Construction (PNEC), and WasteXpress Environmental (WXE). Our expertise encompasses commercial and petroleum construction, industrial and commercial electrical services, industrial cleaning, and hazardous waste management. With offices across various states, we are committed to providing comprehensive solutions.

PNE is dedicated to being "All About Solutions" for our employees, customers, and communities, emphasizing trust, integrity, accountability, family values, and safety around the clock. Each team member has defined responsibilities that contribute to our core mission, and we foster a culture where every task is valued, regardless of its nature.

Role Responsibilities

The Administrative Support Specialist will serve as the initial point of contact for our organization, providing essential administrative assistance throughout the company. Key responsibilities include:

  • Processing vendor payables, subcontractor payments, and employee reimbursements by entering, routing, reviewing, and posting transactions in our ERP system, Spectrum.
  • Scanning and filing supporting documents into the system.
  • Managing credit card transactions and reconciling statements.
  • Ensuring tax compliance by collecting necessary documentation.
  • Matching purchase orders with vendor invoices and reviewing batches prior to posting.
  • Answering and directing phone calls in a courteous manner, screening calls as needed.
  • Welcoming and guiding visitors and clients.
  • Sorting and distributing incoming and outgoing correspondence.
  • Overseeing office supply requests and maintaining inventory.
  • Acting as a liaison for facility-related issues with the Shop Manager.
  • Maintaining kitchen supplies and ensuring daily cleanliness.
  • Regularly checking conference rooms for tidiness and supply levels.
  • Coordinating meal orders for meetings as required.
  • Watering plants at the office entrance.
  • Performing additional duties as assigned.

Qualifications

  • High School Diploma or GED.
  • Driver's License preferred.
  • A minimum of 4 years of comprehensive accounts payable experience, ideally within the construction sector.
  • Familiarity with accounts payable workflow and approval processes.
  • Proficient in Microsoft Office applications.
  • Ability to adapt and learn business processes while suggesting improvements.
  • Experience with standard office equipment, including multi-line phone systems, fax machines, and copiers.
  • Strong attention to detail with proven analytical and problem-solving abilities.
  • Capability to manage multiple priorities effectively while maintaining composure under pressure.

Work Environment and Physical Requirements

The ideal candidate should be adaptable to the following physical demands and working conditions:

  • Ability to navigate the job site as necessary.
  • Capable of moving work-related equipment weighing up to 10 lbs.
  • Ability to remain stationary for extended periods.
  • Proficient in operating various technological devices, including computers.
  • Occasional need to ascend and descend stairs.
  • Effective communication skills to convey information clearly.
  • Flexibility to work extended hours or days as business needs arise.

Employee Benefits

Pacific Northern Environmental, LLC offers a comprehensive benefits package, including:

  • Medical, Dental & Vision options with low premiums for employees and eligible dependents.
  • Life AD&D - both voluntary and company-paid options.
  • Specialty RX programs.
  • Group AFLAC options – including Hospital, Critical, Accident, and short-term Disability Plans.
  • Telehealth services through Teladoc.
  • 401(k) plan with discretionary annual company matching contributions.
  • Employee Assistance Program (EAP).
  • Paid training and certification opportunities.
  • Paid time off and holidays for qualifying employees.
  • Profit-sharing opportunities up to $2,000 per year for qualifying employees.
  • Annual company events and safety incentives.

Equal Opportunity Employer

Pacific Northern Environmental, LLC is an Equal Opportunity Employer. We are committed to ensuring that all employees can perform the essential functions of their positions satisfactorily. Reasonable accommodations will be made for employees with disabilities, absent undue hardship.

This job description outlines the essential functions of the role and is not intended to serve as an employment contract. All employees are expected to perform tasks as assigned by supervisory or management personnel, regardless of job title or routine duties. We maintain a Drug and Alcohol-Free Workplace, and all new hires are subject to testing in accordance with local, federal, and state guidelines.