Administrative Support Specialist

6 days ago


Glendale, California, United States CIBA Insurance Services Full time

We are excited to offer an opportunity for a skilled and enthusiastic individual to join our team as a Loss Control Assistant at CIBA Insurance Services. This role plays a critical part in supporting our Loss Control department and contributing to the success of our organization.


About the Role

This position involves providing administrative support to the Loss Control department, working closely with the supervisor to achieve departmental objectives and ensuring smooth day-to-day operations. The ideal candidate will possess excellent communication skills, both written and verbal, and be able to work effectively on a team.


Key Responsibilities
  • Coordinate with vendors to schedule inspections, maintain accurate records, and respond promptly to client inquiries.
  • Assist with reporting and tracking of inspection orders, preparing client letters, and supporting marketing efforts.
  • Ensure timely and accurate data entry, maintaining confidentiality and adhering to data protection policies.

Requirements
  • Diploma or equivalent; 1+ years of administrative experience; proficiency in Microsoft Office Suite; strong communication skills.
  • Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment.
  • Familiarity with industry standards and regulations, with a willingness to learn and adapt.

What We Offer

CIBA Insurance Services provides a competitive compensation package, including an estimated salary range of $18.50-$20.00 per hour, depending on experience. Our comprehensive benefits package includes medical, dental, vision, and life insurance, a flexible spending account, retirement plan with employer-matching contributions, paid meal breaks, paid holidays, vacation, and sick time, as well as career development opportunities and a positive team culture.



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