Customer Experience Specialist

3 weeks ago

Santa Ana, California, United States Collectors Full time
Customer Experience Specialist

Collectors is a leading creator of innovative technology that provides value-added services for collectors worldwide. We grade, authenticate, vault, and sell millions of record-setting collectibles, all while modernizing and digitalizing the process to further our mission of helping collectors pursue their passions.

Key Responsibilities:
  • Inform prospective and existing customers of company services, memberships, procedures, policies, and promotions.
  • Schedule drop-offs with customers to allow for an organized flow of customers and products to the Collectors facility.
  • Work with Security and/or Sales if there is a high-value submission taking place.
  • Attend to onsite VIP submitters to ensure a first-class guest experience.
  • Assist with inquiries on orders and pricing with customers at drop-off while ensuring all submission forms are accurately filled out, items properly handled, and orders delivered to the Receiving department for order entry.
  • Work with Logistics, Operations, Customer Care, Sales, CRC, Problem Orders Results, and Shipping to assist with any customer issues, including but not limited to resolving submission form errors, address or shipping updates, and order status inquiries.
  • Work with Finance on any issues with payment processing.
  • Research and resolve complaints or issues according to company policies and procedures.
  • Make calls to follow up on questions, complaints, and issues.
  • Alert Marketing to opportunities to tell success stories from collectors, interview them, get photos for social media, etc.
  • Schedule pickups with customers and ensure a smooth transaction during those pickups.
  • Be able to answer questions on the outcome of the submissions.
  • Assist with Customer Care emails and general inquiries during downtime.
  • Work to identify and develop new accounts for the company at shows, in-person, online, and over the phone.
  • Attend trade shows as a company representative to assist in order processing with submissions.
  • Representatives will strive to earn praise from customers regarding the high-quality care they provide via email, written correspondence, Live Chat, and social media in particular.
  • Representatives will be responsible for keeping their workspace and visitor waiting area tidy and well-stocked with necessary supplies.
  • Organize and manage the pickup room daily, including but not limited to making calls to dealers/customers in advance of end of week or end of quarter to coordinate timely pickups.
Requirements:
  • Associates Degree or equivalent preferred and/or 4+ years Customer Care/hospitality/retail experience.
  • Fluent in English. Ability to read and comprehend instructions, correspondence, and memos; ability to write correspondence. Fluency in other written and spoken languages is a plus.
  • Collectibles knowledge or experience strongly preferred.
  • Ability to understand and relay company policies and procedures.
  • Excellent oral communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings.
  • Exceptional written communication - Responds to customer letters, emails, social media posts, Live Chat, and message board posts in a professional, clear manner.
  • Interpersonal skills - Focuses on solving conflict, not blaming; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others' ideas and tries new things.
  • Teamwork - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed.
  • Customer Care - Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments, earns praise from customers.
  • Problem solving - Identifies and resolves problems in a timely manner; works well in group problem-solving situations.
  • Representation - Positively represents the company at all times.
  • Be versed in the following computer programs: Navision, Grading System Manifesting/Order Processing, Zendesk, Ring Central, Slack, and Google Docs.
  • Attention to detail is critical in this role with representatives exhibiting solid problem-solving abilities.
  • Ability to work well with a cross-section of the Collectors Team.
  • Sales and Marketing experience is a plus.
Physical Requirements:
  • Sitting.
  • Walking.
  • Standing.
  • Bending neck.
  • Able to lift up to 30lbs.
  • Hand Use.

The estimated hourly rate for this position is $21.50. Actual compensation varies based on a variety of non-discriminatory factors, including location, job level, prior experience, and skill set.

Why Join Collectors?
  • Health Insurance: All full-time employees are eligible to enroll in Medical, Dental, and Vision.
  • 401(K) Matching Plan: We are proud to offer a competitive 401k matching plan to our employees to support their future financial goals.
  • Vacation: All full-time employees are eligible for paid vacation.
  • Holiday Pay: All regular, full-time employees are eligible for ten company-paid holidays.
  • Employee Discounts: Employees receive discounts on select grading services for approved submissions.
  • Flexible Hours: Many of our teams offer flexible schedules with varying shifts and will work with you to accommodate your needs.
  • Fun Working Environment: Our team members are invited to participate in celebrations, holiday events, and team-building activities.

We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or other class protected by applicable law.

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