Corporate Legal Secretary
1 week ago
HERS Advisors is seeking a highly skilled Corporate Legal Secretary to join their team in the Downtown, Los Angeles office. This is a hybrid role that requires strong organizational and communication skills, as well as the ability to work effectively in a fast-paced environment.
Key Responsibilities- Provide administrative support to attorneys, including creating, editing, and revising documents, as well as preparing and distributing internal and external communications.
- Prepare new client/matter intake forms and engagement letters, liaising with the Conflicts team, General Counsel, and Finance Committee as needed.
- Process and monitor expense reports/reimbursements, vendor bills, and check requests, delegating to Legal Administrative Support as appropriate.
- Support the billing process, assisting attorneys with proofreading, editing, and releasing time entries and prebills, while coordinating with the billing team on the mailing of invoices.
- Assist with managing the calendars of assigned attorneys, coordinating meetings, making travel arrangements, and arranging additional support, such as catering, technology, and office services.
- Liaise with other support teams at the Firm, including the coordination and tracking of projects and tasks delegated to Word Processing, Legal Administrative Support, and Office Services teams.
- Promote and champion efficient work practices with attorneys, including electronic prebills, mobile time entry, and new technologies as they are rolled out to the Firm.
- Maintain administrative and client files in electronic and/or paper format, adhering to the Firm's Information Governance policies and best practices.
- Support other legal support services department projects and initiatives as needed, including providing back-up support to other legal secretaries firmwide.
- High School Diploma, or equivalent, required; Bachelor's degree preferred.
- 5+ years of legal corporate/transactional secretarial experience directly supporting transactional attorneys is required.
- Infrastructure experience is preferred, but not required.
- Familiarity with and strong working knowledge of legal terminology.
- Experience supporting multiple attorneys simultaneously.
- Advanced knowledge of Microsoft Office and various legal software applications (i.e. iManage, Litera ChangePro, ChromeRiver, etc.).
- Experience with timekeeping/billing software; experience with Aderant preferred.
$80,000 - $105,000. If you meet the basic requirements, please email your resume to: ssognalian@hersadvisors.com
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