Accounting Assistant

5 days ago


Baltimore, Maryland, United States ProSource Full time
Job Summary

The Accounting Assistant is a key member of our team, responsible for providing financial support and administrative functions. Key responsibilities include:

  • Reconciling payable invoices and vendor statements to ensure accuracy and efficiency.
  • Distributing mail to corporate and local retail locations in a timely manner.
  • Performing general administrative duties, including copying, filing, and scanning documents.
  • Responding to inquiries via email and phone in a professional and courteous manner.
  • Entering data for invoices and other accounting information for payment or collection.
  • Preparing and sending collection letters, as well as performing follow-up calls.
  • Processing finance applications and assisting with weekly check runs.
  • Preparing the weekly accounts receivable report for the VP of Finance.
  • Performing other duties as assigned by management.

Required Skills, Education, and Experience

To be successful in this role, you will need:

  • A high school diploma or equivalent.
  • Knowledge of basic accounting principles, with a plus for experience.
  • Demonstrated customer service skills, with the ability to work effectively with others.
  • Basic computer skills, including Microsoft Office, with the ability to adapt to new software and internet-based programs.
  • Strong verbal and written communication skills, with the ability to communicate effectively with colleagues and management.
  • Ability to work in a team environment, with a focus on collaboration and mutual support.
  • Clear attention to detail, with the ability to multitask and prioritize tasks effectively.
  • Adaptability to change, with the ability to meet varied deadlines and work in a fast-paced environment.
  • Strong work ethic and reliability, with a commitment to meeting deadlines and delivering high-quality results.
  • Ability to maintain confidentiality, with a focus on discretion and professionalism.

Work Environment and Physical Requirements

This role is based in an office environment, with the following physical requirements:

  • Ability to sit for extended periods of time.
  • Performance of repetitive tasks, with a focus on accuracy and efficiency.
  • Occasional lifting of objects over 25 pounds.
  • Adherence to a set schedule, with flexibility to meet changing deadlines and priorities.

ProSource is an equal opportunity employer, committed to providing reasonable accommodations to support the success of our team members.
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