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Accounts Payable Specialist

4 weeks ago

Dallas, Texas, United States Thomas, Edwards Group Full time
Accounts Payable Specialist

Our client in the media/advertising industry is seeking an experienced Accounts Payable Specialist to join their team. The ideal candidate will have 3+ years of experience processing AP, proficiency in Advantage software, and a background in the media/advertising industry.

Key Responsibilities:
  • Receives and reviews invoices from vendors for accuracy and compliance.
  • Scans vendor invoices using imaging software.
  • Completes Accounts Payable Invoice Entries in the Advantage accounting system.
  • Coordinates approval of vendor invoices using workflow routing software.
  • Posts invoices into accounts in the Advantage accounting system.
  • Prints all accounts payable reports and maintains all accounts payable files.
  • Coordinates payments of vendor invoices, preparing files for transmission to FastPay for checks, ACH, and credit card payments.
  • Communicates cash requirements for payable dates to the Controller.
  • Analyzes vendor statements, reconciling differences.
  • Answers all vendor inquiries and coordinates vendor communications.
  • Maintains schedules of daily bank account activity.
  • Assists in monthly closings and enters manual journal entries.
  • Prepares analysis/reconciliations of general ledger accounts, as required.
  • Analyzes data on the Check Prelist reports and prioritizes accounts for payment.
  • Handles in/outbound collection calls and follows up as necessary, in a timely and professional manner.
  • Issues 1099s annually.
Requirements:
  • Experience using Advantage Software.
  • 3+ years of experience processing AP.
  • Media/Advertising industry preferred.
  • Degree is a plus.