Emergency Preparedness Program Manager

2 weeks ago

Rockford, Illinois, United States Mercy Health Full time
Job Title: Readiness Response Grant Administrator

Job Summary:

The Readiness Response Grant Administrator will be responsible for the administration, design, implementation, and programmatic oversight of the Mercyhealth Hospital Preparedness Program (HPP) Coalition Grant. This position will coordinate multiple projects, including assessments, developing response plans, trainings, exercises, special needs planning, fiscal management, and program evaluation in the nine-county area of Northwest Illinois.

Key Responsibilities:

  • Develops, implements, and evaluates emergency preparedness related plans, procedures, protocols, and agreements in coordination with local, regional, and state partners.
  • Coordinates and develops a NIPARC Hazard Vulnerability Analysis to assess regional resources, support planning for speciation population, and prioritize gaps and mitigation strategies.
  • Works with NIPARC members, Medical Director, and designated partners to develop training curricula and facilitate trainings and exercises to all members of NIPARC.
  • Creates plans, procedures, protocols, and agreements, and evaluates these through the development and implementation of trainings and exercises compliant with Homeland Security exercises and Evaluation Program.
  • Provides support to NIPARC members in addressing identified gaps resulting from AAR/IPs, as needed.
  • Coordinates redundant communication drills with all HCC members to ensure functional communication systems.
  • Participates in meetings and committees related to program activities and responsibilities.
  • Serves as NIPARC Chairperson and primary contact for IDPH.
  • Plans and facilitates NIPARC meetings and NIPARC Executive Board meetings.
  • Serves as a liaison to hospitals, providing ongoing communications and updates from IDPH, IEMA, and other stakeholders.
  • Maintains operational grant budget according to single source audit requirements.
  • Maintains cache of equipment, purchased through grant programs, assuring 24/7 operational readiness.
  • Provides guidance and expertise to other local, state, and federal organizations.
  • Develops and sets coalition strategic plans, training and exercises plans, and work plans in consultation with Medical Director.
  • Provides leadership and support for Incident Management Teams during emergencies. Assists with operation, activation, and staffing of the Emergency Operations Center (EOC) as requested and able.
  • Participates in incident response teams (NIST, ReMERT, etc.), as requested and able.
  • Maintains compliance with all IDPH, HHS-ASPR Grant (and all other related emergency management grants), Winnebago County, OSHA, CDC, ISO, NFPA, and Illinois Emergency Management Agency (IEMA) requirements.

Requirements:

  • Bachelor's degree or higher required; or minimum of 8 years relevant emergency management experience in lieu of educational requirement(s).
  • Previous emergency management and grants management experience.
  • Previous healthcare experience preferred.
  • Completion of ICS100, 200, 300, 400, 700, 800 coursework required within 12 months of hire.
  • The below training is required within 6 months of hire:
    • Hazardous Materials Awareness and Coordination training
    • Hospital Incident Command training
  • Illinois Professional Emergency Manager Certification required within 2 years of hire.
  • International Association of Emergency Managers Certified Emergency Manager, preferred.

Additional Requirements:

  • Passing the Drivers License Check and/or Credit Check (for those positions requiring).
  • Passing the WI Caregiver Background Check and/or IL Health Care Workers Background Check.
  • Must be able to follow written/oral instructions.
  • Must live within 60 miles of primary office (or relocate after accepting position).
  • Must be familiar with Microsoft programs including by not limited to Word, PowerPoint, Excel, Publisher, and Outlook.
  • Must be able to maintain effective working relationships with other partners, representatives of other organizations, government agencies, and all members of the community.
  • Must be fiscally responsible and be able to monitor grant finances per grant requirements.
  • Candidate must communicate effectively through writing, speaking, and be skilled in public speaking.
  • Knowledge of principle, practice, techniques, and procedures related to emergency preparedness, planning, evaluation, statistical analysis, and data interpretation.
  • Principles and methods of project management and evaluation including analysis, evaluation, report writing, and grant writing.

Work Environment:

The noise level in the work environment is usually quiet. Noise levels have the ability to be moderate to loud in external environments, during a response.

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