Administrative Support Specialist

3 days ago

Murfreesboro, Tennessee, United States AESC US LLC Full time
About the Role

The Administrative Assistant will provide administrative support to operations of the AESC's Smyrna, Tennessee location. Reporting directly to the Plant Manager, the Administrative Assistant provides support to members from different teams. The Administrative Assistant also serves as a liaison for Senior Management Teams. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Key Responsibilities
  • Provide and lead support to both internal and external visits with a high level of professionalism and in a manner that reflects positively on the organization.
  • Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the operations of the company.
  • Sustain a daily calendar of meetings and events.
  • Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
  • Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
  • Excellent communication and time management skills; proven ability to meet deadlines.
  • Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
  • Draft and prepare correspondence for internal announcements.
  • Use discretion, confidentiality, and good judgement to handle confidential matters.
  • Represent the company and the Manufacturing Facility in a positive light through great follow-through skills and sound judgement.
  • Complete ad hoc projects as assigned.
  • Organize complex calendars and schedules, resolving any scheduling issues.
  • Support general office management and supply stocking.
Requirements
  • Ability to communicate effectively and professionally.
  • Business Sense – has a strong business sense and can decipher priorities and make sound judgement calls when needed.
  • Commitment to excellence – perform duties at the highest level possible on a consistent basis.
  • Excellent communicator – able to interact with people of all levels in a confident, professional manner.
  • Demonstrate ability and temperament to work with sensitive information.
  • Team player – have team-oriented experience and approach.
  • Ability to think outside of the box with a sense of urgency.
  • 2+ years of related experience required in working in an administrative assistant role supporting senior management.
  • Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
What We Offer
  • Comprehensive compensation packages including a competitive salary and a rewarding bonus program.
  • An inclusive and diverse work environment that fosters and encourages professional and personal development.
  • Highly automated, clean, safe, and temperature-controlled production environment
  • Medical, Dental and Vision Insurance
  • HSA and Flexible Spending Accounts
  • 401K with company match
  • Life Insurance (Company paid and additional voluntary life available)
  • Paid Vacation and 14 Paid Holidays
  • Short term and long-term disability coverage (Company Paid)
  • Tuition reimbursement

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