Human Resources Operations Coordinator

1 month ago

Schaumburg, Illinois, United States Marsh LLC Full time

About Marsh McLennan Agency Midwest
Marsh McLennan Agency's Midwest Region is a full-service brokerage providing business insurance, employee benefits, private client insurance, and retirement services to businesses and individuals across the country. MMA Midwest is consistently recognized as a top workplace, attracting and retaining its insurance talent by rewarding expertise and investing in career development. Colleagues enjoy an award-winning culture that fosters a highly productive and results-driven working environment.

The Human Resources Operations Coordinator will play a crucial role in supporting the HR department by managing various HR operational tasks, including onboarding, new hire orientation, employee life cycle changes, payroll administration, data entry, data integrity, and benefits coordination.

Data Integrity and Quality

  • Achieves data integrity through entering and maintaining employee data in all systems.
  • Consistently meets activity timeliness, accuracy, and quality standards.
  • Processes employee life cycle changes and checklists, such as promotions, transfers, and terminations, ensuring accurate and timely updates in HR systems and documentation.
  • Suggests business process improvements to gain efficiency within the role.

HR Compliance

  • Assists in monitoring the company's compliance with applicable governmental employment laws.
  • Conducts annual audits of employee files for accuracy and completeness.
  • Administers and tracks employee handbook acknowledgements and follows up for completion.
  • Participates in Human Resources courses, seminars, classes, and webinars for skill and knowledge development.

Onboarding

  • Collaborates with Talent Acquisition and acts as a dedicated liaison to ensure a seamless transfer of responsibilities from Talent Acquisition to HR Operations, specifically for the new hire and onboarding process.
  • Coordinates with internal stakeholders to execute onboarding activities for new hires to ensure a consistent experience.
  • Participates in new hire orientation sessions to familiarize employees with company policies, procedures, and benefits.
  • Assists with the coordination of logistics for new hire orientation, including scheduling, technology requirements, and communication efforts.
  • Assists with the development and implementation of the internship program, including defining program objectives, timelines, recruitment workflows, and all intern program-related activities.
  • Collaborates with the University Relations team to execute the overall strategy for attracting top talent from target universities and colleges.

Compensation and Benefits

  • Assists with payroll administration, ensuring accurate and timely processing of employee payroll, including data entry, deductions, and reconciliations.
  • Audits and reviews monthly billing statements for accuracy and completeness.
  • Effectively runs and distributes reports on an as-needed basis.
  • Understands and communicates benefit philosophy to employees.
  • Effectively interprets FMLA implications as they relate to leaves of absence.
  • Assists employees with benefits enrollment, changes, and inquiries, ensuring accurate and timely processing.

Employee Management

  • Supports organizing various events.
  • Assists Human Resources team with other projects and initiatives as needed.
  • Participates in and helps to support and promote the company wellness program.
  • Assists with preparation of presentations on various topics for internal and external use.
  • Coordinates with marketing team to ensure employees are informed of events, notifications, or other important messages.
  • Provides feedback at team meetings as well as contributes to learning topics as assigned.

Preferred

  • BS/BA in Human Resources, business, or related field.
  • 1 year of HR experience, including internships.
  • Excellent attention to detail and strong problem-solving skills.
  • Proficient in Microsoft Office Suite.

A Great Place to Work. A Great Place to Perk.

Recognized for workplace culture by the likes of Fortune Magazine, The Chicago Tribune, and more, our colleagues enjoy an environment that fosters creativity as well as individual and organizational growth. A small sampling of the benefits our colleagues enjoy include:

  • Medical, dental, vision, 401K benefits, and more.
  • The flexibility to work at home or an office.
  • A paid day off to volunteer and company-organized volunteer events.
  • Up to $1,000 per year in matching charitable donations.
  • Up to $750 per year in wellness rewards.
  • A company-wide mentality that you can never appreciate your co-workers too much.

Who You Are is Who We Are

MMA Midwest has created an award-winning culture largely due to meeting our colleagues where they are, celebrating their differences, and building an inclusive environment. We challenge ourselves to create a workplace where our colleagues feel not only welcomed but feel they belong; where we not only embrace diverse perspectives and opinions but seek them out; and where we ask not how a colleague fits our culture, but what they add to it.

Marsh McLennan and its affiliates are EOE Minority/Female/Disability/Vet/Sexual Orientation/Gender Identity employers.

#MMAMW

#MMAcampus

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