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Event Planning Specialist

2 months ago

Portland, Oregon, United States SCHNITZER INVESTMENT CORP Full time
Job Overview

Schnitzer Investment Corp is seeking a dedicated Social Events Coordinator to enhance our community engagement through meticulously planned social gatherings. This role is perfect for individuals who thrive on connecting people and organizing intimate events that foster collaboration among leaders across various sectors.

The ideal candidate will be responsible for orchestrating a variety of social functions, including art exhibitions, outdoor picnics, and networking dinners. Essential qualifications include a genuine enthusiasm for networking, exceptional interpersonal skills, and the ability to manage logistics with precision.

Key Responsibilities:

  • Design and oversee an annual events calendar.
  • Proactively coordinate and plan social gatherings.
  • Engage with potential guests to arrange events both locally and during travel periods.
  • Collaborate closely with executives to ensure events align with organizational objectives.
  • Keep leadership informed about event timelines and necessary follow-ups.
  • Manage all aspects of event logistics, including venue selection, catering, decor, and entertainment.
  • Create invitation lists and handle RSVP management.
  • Coordinate with internal departments to prepare for events.
  • Arrange travel and accommodations for executives and special guests.
  • Assist in managing schedules and activities during events.
  • Handle logistics for Foundation publications as needed.
  • Research and coordinate additional engagements for executives during travel.
  • Oversee contracts, manage budgets, and authorize expenses.
  • Act as a liaison for organizations planning events involving executives.
  • Conduct post-event evaluations and follow-up communications.
  • Develop and implement event management systems and policies.
  • Perform additional duties and special projects as assigned.

Qualifications:

  • Minimum of three years of experience in event management.
  • Strong written and verbal communication abilities.
  • Proficient in Microsoft Office and other relevant software.
  • Excellent organizational skills and attention to detail.
  • Ability to manage multiple projects and meet deadlines effectively.
  • Possess a positive attitude and maintain composure under pressure.

Education:

  • Bachelor's Degree is preferred but not mandatory.

Licenses Required:

  • Valid Driver's License and access to a registered vehicle.

Travel Requirements:

  • Occasional travel for local or out-of-state events may be necessary.

We are committed to fostering an inclusive workplace and do not discriminate against any employee or applicant based on race, color, sex, age, national origin, religion, sexual orientation, gender identity, veteran status, disability, or any other protected class.