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Compensation Processing Specialist

2 months ago

Greensboro, North Carolina, United States Hoffman & Hoffman Inc Full time
Job Overview

Position Title: Payroll Administrator

Reports To: Treasury Director

Position Objective: Responsible for executing payroll processes and maintaining payroll documentation for various entities while offering administrative assistance to the Treasury Director. This role entails performing diverse payroll and administrative tasks of a complex and confidential nature, requiring a self-sufficient and organized individual.

Employment Status: This position does not establish a contract of employment or guarantee employment for a specified duration.

Key Responsibilities:

Payroll Management:

  • Gather payroll data from relevant parties within the Hoffman organizations.
  • Examine information for unique payroll situations, including multistate payroll, leave entitlements, and certified payroll, soliciting further details as necessary.
  • Input, verify accuracy, and process payroll information in the HRIS/payroll system for weekly, biweekly, and monthly payroll cycles.
  • Generate and submit 401k reports for each payroll to the designated third-party administrator.
  • Download, assess, and disseminate payroll reports or details to relevant stakeholders.
  • Maintain certified payroll documentation, including job listings, wage determinations, and contact details.
  • Compile and submit weekly certified payroll reports.
  • Prepare and provide information required for monthly owner/contractor-controlled insurance program reporting.
  • Support the auditing of various payroll records as required.
  • Assist the Treasury Director with specialized payroll initiatives.

Treasury Support:

  • Assist in gathering information and generating reports for various banking programs.
  • Support the Treasury Director with research, special projects, and/or the implementation of new systems.

Sales Tax Management:

  • Compile, organize, and summarize data necessary for sales and use tax filings across multiple states and various Hoffman entities.
  • File periodic returns for multiple companies in different states.
  • Archive filings, payment confirmations, and supporting documents.
  • Assist the Treasury Director with sales tax-related projects.

Qualifications:

  • Associate's Degree in Accounting or a related field.
  • Experience in payroll processing (ADP and certified payroll experience preferred).
  • Minimum of 3 years of administrative support experience.
  • Ability to exercise sound judgment and maintain confidentiality concerning critical and sensitive information, records, and reports.
  • Exceptional attention to detail.
  • Demonstrated sense of urgency and adherence to deadlines.
  • Proficient in the MS Office Suite (Outlook, Excel, PowerPoint, Word).
  • Prior experience with the ADP Workforce Now platform is preferred.
  • Ability to apply appropriate laws, regulations, policies, and procedures judiciously.
  • Proven ability to work proactively, collaboratively, and independently.
  • Possess integrity and a strong work ethic.
  • Excellent interpersonal skills with the ability to communicate effectively with all levels of staff and work well independently or as part of a team.
  • Strong verbal, written, analytical, and persuasive communication skills.
  • Robust organizational skills.

Physical Requirements:

  • Standing: Frequently
  • Walking: Frequently
  • Sitting: Frequently
  • Handling/Fingering: Frequently
  • Bending: Frequently
  • Pushing/Pulling 12 lbs. or less: Occasionally
  • Lifting/Carrying 10 lbs. or less: Occasionally
  • Lifting/Carrying 11-20 lbs.: Occasionally
  • Reaching Outward: Occasionally
  • Reaching Above Shoulder: Occasionally
  • Squatting/Kneeling: Occasionally

This job description aims to provide information regarding the essential functions and basic duties of this position. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and duties that could be assigned. Additional functions and requirements may be assigned by management as deemed appropriate. This document does not constitute a contract and is subject to change at the discretion of Hoffman & Hoffman, Inc.

EOE/ Vets / Disabled