Academic Appointments Director

2 days ago

New York, New York, United States Columbia University Full time
Job Summary

Columbia University seeks a highly skilled and detail-oriented Assistant Director of Academic Appointments to join its team. This role will work closely with the Executive Director of Academic Appointments and Faculty Affairs to oversee the implementation of Columbia policies and regulations related to academic personnel transactions, short-term visitor requests, and data management.

Key Responsibilities
  • Stay up-to-date on the latest policies, procedures, and system changes as communicated by CUHR and Provost Office, and ensure departmental compliance.
  • Develop, disseminate, and maintain checklists and standard operating procedures for the processing of personnel transactions at SEAS.
  • Provide training to departments on academic personnel transactions and serve as a liaison in the Dean's office to address inquiries and requests.
  • Review and provide Dean's Office signatory approval of PAFs and Nomination forms for academic positions at SEAS.
  • Maintain tracking systems for submissions and returns of personnel transactions, and provide regular and ad hoc reporting.
  • Coordinate with SEAS departments for the submission of Adjunct faculty and Student Officer Rosters for the Fall, Spring, and Summer semesters.
  • Process Faculty background checks and verification.
  • Process Faculty Housing, Postdoctoral Research Scientist, and related miscellaneous additional compensation payments.
  • Gather information for search initiations, search waivers, reappointments, and promotions.
  • Collect applications, and provide administrative support to search and review committees.
  • Maintain records documenting academic affairs searches, recruitment, and appointment/promotion processes.
  • Create and maintain effective templates, user manuals, spreadsheets, and tracking tools to improve organization and effectiveness of academic affairs Payroll functions for the department.
  • Manage all relevant PeopleSoft academic affairs processes, and work competently and collegiately with departmental hiring managers and fiscal staff.
  • Develop and maintain reports to establish effective auditing and tracking procedures to ensure correct functioning of personnel actions.
  • Provide guidance and support to large research centers managed by SEAS as needed in hiring of their academic personnel.
Requirements
  • Bachelor's degree and/or its equivalent in working with administrative processes or a combination of education and experience.
  • Minimum of 3-5 years of relevant experience in Academic Affairs, Faculty Affairs, and/or Human Resources.
  • Strong computer skills, including proficiency with Microsoft Word and Excel.
  • High level of attention to detail and accuracy.
  • Demonstrated experience in managing complex administrative processes.
  • Demonstrated experience in training.
  • Excellent communication skills.
  • Demonstrated problem-solving and analytical skills.
  • A high level of independent judgment and sensitivity and ability to work well with colleagues.
  • Experience with PowerPoint, Visio, Access, and Adobe Acrobat preferred.
  • Must possess a high degree of personal integrity and ethics.
  • Must possess strong oral and written communication skills.
  • Strong interpersonal skills and ability to interact effectively with a wide range of constituencies and to establish rapport, trust, and collaborative working relationships.
  • Must have an orientation for customer service and strong problem-solving skills.
  • Ability to prioritize and organize workflow, establish and achieve realistic timelines for workplace deliverables, and function with autonomy and self-direction to achieve goals and objectives.
  • Rigorous attention to detail is a must.
  • A positive, forward-thinking, mission-oriented attitude and sense of humor are a must.
  • Ability to creatively solve problems in order to meet goals and objectives.
Columbia University is an Equal Opportunity Employer

Columbia University is committed to the hiring of qualified local residents.

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