Administrative Support Specialist

4 weeks ago


New York, New York, United States JobRialto Full time
About the Role

We are seeking a highly skilled and experienced Legal Receptionist to join our team at JobRialto. As a key member of our administration team, you will be responsible for providing exceptional customer service, managing administrative tasks, and supporting the team's productivity.

The estimated salary for this role is $45,000 per year, based on industry standards and the location of the job. This position offers a competitive compensation package, with opportunities for growth and development within the company.

Key Responsibilities
  • Manage phone calls and direct them to the appropriate staff members, ensuring efficient communication flow.
  • Greet clients and visitors in a professional and friendly manner, creating a positive first impression.
  • Provide excellent customer service and handle client inquiries in a timely and effective manner.
  • Perform administrative tasks such as scheduling, coordinating meetings, and maintaining office supplies to ensure seamless office operations.
  • Assist with document preparation and formatting using MS Office Suite (Word, Excel, PowerPoint) to support the team's productivity.
  • Maintain a clean and organized reception area, creating a welcoming atmosphere for clients and visitors.
  • Prioritize tasks efficiently to meet deadlines and achieve goals.
Requirements
  • Minimum of 2 years of related business experience, preferably in a legal or administrative environment.
  • Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.
  • Strong customer service and communication skills to interact effectively with clients and colleagues.
  • Detail-oriented with the ability to manage multiple tasks simultaneously and maintain high levels of accuracy.
  • Excellent organizational skills and proactive approach to work to ensure smooth office operations.
What We Offer
We provide a comprehensive benefits package, including health insurance, paid time off, and opportunities for professional growth and development.

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