Executive Support Specialist

1 week ago


Philadelphia, Pennsylvania, United States Sharing Excess Full time
About the Role

This is a full-time hybrid position as an Executive Support Specialist, located in a dynamic environment with flexibility for some remote work. The Executive Support Specialist will be responsible for assisting senior leadership with daily logistics, calendar management, project management, operational efficiency, and partner engagement. The specialist will also help to identify partners and opportunities to support the mission of the organization.

Key Responsibilities
  • Assist senior leadership with daily logistics, calendar management, relationship management, and project management to enhance operational efficiency.
  • Utilize expertise to streamline and optimize processes and ensure the organization of documents and important files.
  • Work within a team environment to support the mission of Sharing Excess. Provide administrative support, including document preparation, meeting coordination, and leading team meetings.
  • Maintain excellent communication with both internal and external stakeholders, ensuring clear and consistent messaging aligned with our goals. Take meeting minutes where necessary.
  • Assist in administrative human resources functions, including onboarding new team members, managing employee records, and supporting the development and implementation of HR policies and procedures.
  • Assist with minor communication and marketing support, including drafting social media posts, creating newsletter copy, and designing flyers in Canva.
Requirements
  • Previous experience as an Executive Assistant (2+ years).
  • Strong Analytical Skills.
  • Excellent Communication skills with both internal and external stakeholders.
  • Excellent administrative skills.
  • Demonstrated ability to streamline and optimize processes.
  • Ability to work independently and in a team environment.
  • Attention to detail and ability to multitask and prioritize.
  • A bachelor's degree in Business Administration or related field is preferred.
  • Experience with logistics and non-profit management is a plus.
  • Valid driver's license and based in Philadelphia, PA.


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