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Administrative Coordinator

2 months ago

Herndon, Virginia, United States Lockheed Martin Corporation Full time
About the Role

We are seeking a highly skilled and experienced Administrative Assistant III to join our team at Lockheed Martin Corporation. As an Administrative Assistant III, you will provide administrative support to our executive team, ensuring the smooth operation of our office and contributing to the success of our organization.

Key Responsibilities
  • Manage multiple executive calendars, arrange meetings, and make travel arrangements
  • Set up meetings, Skype meetings, conference calls, and VTCs for assigned executives
  • Partner and coordinate with programs, the line of business, and LOB staff administrative team
  • Ensure conference rooms are equipped appropriately and properly arranged for all director and program meetings
  • Utilize computer and standard desktop software to access LM systems, compose correspondence, and create presentation charts
  • Demonstrate initiative, discretion, and management of email, telephone calls, and other requests
  • Ensure all correspondence is accurate, complete, and properly handled
  • Proactively collaborate on tasks with the administrative team
  • Perform additional special assignments as required in support of program and executive staff needs
  • Assist with on-site visit and office assignment requests, catering, escorting, facilitating events, and ordering office supplies
  • Fill-in for other administrative assistants as needed
  • Occasionally adjust work schedule to accommodate business needs for early and/or late event support
Requirements
  • 3+ years of prior administrative assistant experience or related administrative experience
  • Project planning/management skills and project coordination experience
  • Proficiency in Microsoft office tools (Outlook, Word, Excel, PowerPoint, etc.)
  • US citizenship required with the ability to obtain a TS/SCI clearance
Desired Skills
  • Active TS/SCI clearance
  • Ability to coordinate travel arrangements and reconciliation of expense reports
  • Proficiency with Lockheed-Martin systems such as CONCUR, PCARD, and/or Meeting card for Lockheed Martin Travel
  • Possess a working knowledge of SharePoint
  • Internet research skills
  • Proven ability to proactively plan and prioritize administrative requirements and ability to anticipate needs to best manage the office
  • Effective interpersonal skills, both oral and written, and the ability to work well with all levels of internal management and staff, as well as external customers, clients, and vendors
  • Ability to handle confidential and sensitive information with the utmost discretion
  • Must be flexible and able to work independently and execute projects with minimal supervision
Benefits

We offer a comprehensive benefits package, including medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, EAP, education assistance, parental leave, paid time off, and holidays.