Facilities and Operations Coordinator

5 days ago

Atlanta, Georgia, United States UNITED NEGRO COLLEGE FUND Full time
About the Role

The Administrative Services Coordinator, Facilities Management is a key position within the United Negro College Fund (UNCF), responsible for overseeing facilities and administrative services to ensure smooth day-to-day operations.

Primary Responsibilities
  • Oversee UNCF's onsite security systems, programs, and delete building access cards, monitor security cameras, and address areas of concern, manage key distribution and retrieval
  • Serve as point of contact to building management regarding any building issues – plumbing, electrical, janitorial, heat, air conditioning, equipment repairs etc.
  • Ensure building management provides agreed-upon maintenance, services, supplies, and equipment
  • Coordinate minor systems furniture installations, reconfigurations, and ergonomic adjustments, as needed
  • Ensure that the office suite always looks presentable, and everything is working properly
Administrative Support
  • Process/sort all incoming mail, and packages, and deliver them to the various departments
  • Process/sort all outgoing mail, and packages to be dropped off at the postal, UPS, and FedEx designated areas in the building
  • Make sure the copy machines are properly functioning and stocked
  • Assist with the printing, binding, packing, and shipping large print jobs for events
  • Work in collaboration with Enterprise Technology to prepare training, conference, and media rooms for meetings, events, interviews including setup, breakdown, materials, and equipment, etc.
  • Monitor supplies and reorder, when necessary – copier, breakroom, office supplies, etc.
  • Assist CEO, when requested
  • Keep the Director informed of major issues
Expense Processing and Tracking
  • Process invoices
  • Prepare reports and submit cost allocations for printing and postal usage to various departments
  • Manage budget and cost transfers and track expenses
Requirements and Qualifications
  • A high school degree is required. An Associate's degree (A.A.) or equivalent from a two-year college is desired. A minimum of 3 years of administrative services assistant experience is required.
  • Excellent phone etiquette, professional demeanor; strong organizational, interpersonal, and listening skills. Proficient use of O365, Concur. Logistics or facilities experience required.
  • Strong multitasking and organizational skills. Must be able to multitask and perform daily duties with little supervision. Strong customer service skills.
Salary Information

This role requires an estimated salary range of $50,000.00 to $57,000.00 per year, commensurate with experience.

About UNCF

The United Negro College Fund (UNCF) is a leading minority education organization dedicated to ensuring that African Americans and other underrepresented groups have access to quality postsecondary education.

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