Support Staff Coordinator

5 days ago

Bloomington, United States Trinity Home Medical Full time
Job Description

We are seeking a highly organized and detail-oriented Support Staff Coordinator to join our team at Trinity Home Medical. The ideal candidate will provide administrative support to ensure the efficient operation of our office.

The Support Staff Coordinator will be responsible for:

  • Answering and directing phone calls, ensuring timely responses to inquiries.
  • Organizing and scheduling appointments and meetings with colleagues, clients, and other stakeholders.
  • Maintaining accurate contact lists and updating them as necessary.
  • Producing and distributing correspondence, memos, letters, faxes, and forms in a professional and timely manner.
  • Developing and maintaining an effective filing system to ensure easy access to documents.
  • Providing general support to visitors, including greeting and assisting them with their queries.
  • Conveying information through written and verbal communication, addressing questions and requests from colleagues, clients, and other stakeholders.
  • Managing multiple projects simultaneously, prioritizing tasks to meet deadlines.
  • Maintaining a well-stocked supplies inventory by monitoring levels, anticipating needs, ordering, and expediting deliveries.
  • Staying up-to-date with industry developments by attending educational workshops, reviewing professional publications, and participating in relevant networks.
  • Contributing to the team effort by achieving related results as needed.

Skills and Qualifications:

  • Proven experience in administration or a related field.
  • Knowledge of office management systems and procedures.
  • Exceptional time management skills, with the ability to multitask and prioritize work effectively.
  • Attention to detail and problem-solving skills, ensuring accuracy and efficiency in all tasks.
  • Excellent written and verbal communication skills, conveying complex ideas clearly and concisely.
  • Strong organizational and planning skills, with the ability to coordinate multiple tasks and deadlines.
  • Proficiency in MS Office, with the ability to learn new software and technologies quickly.
  • A minimum of 3 years of experience in administration or a related field.

Estimated Salary Range: $45,000 - $60,000 per year, depending on experience and qualifications.

About Us: At Trinity Home Medical, we value teamwork, professionalism, and attention to detail. Our mission is to provide exceptional patient care and support services in a friendly and welcoming environment.

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