Program Support Specialist 2 Position

7 days ago

Charleston, West Virginia, United States M.C. Dean, Inc. Full time
Program Support Specialist 2 Job Description

M.C. Dean, Inc. is seeking a highly skilled and motivated Program Support Specialist 2 to join our team. As a Program Support Specialist 2, you will be responsible for providing day-to-day project support for project managers, engineers, and other staff members.

Key Responsibilities:
  • Work and collaborate with Program Management personnel on matters of business and contractual nature.
  • Maintain proposal, project and contractual documentation.
  • Ensure compliance with contract requirements and perform all other position related duties as assigned.
  • Perform responsibilities as focal point for ongoing issue resolution, including commercial and federal compliance (terms and conditions), acceptance, and payment issues.
  • Responsibility for the administration of commercial and U.S. Federal contracts based on project milestones, to include responsibility for tracking and documenting change orders.
  • Develop and maintain tracking lists for proposal, deliverable, project and contract management for team reviews and compliance.
  • Responsible for ensuring team is compliant with project and contract requirements, deliverables requirements, and schedule requirements.
  • Assist Program Manager in preparation of monthly reports and other financial reports.
  • Organize project, proposal and contract meetings and assist in preparation of briefs, plans, spreadsheets, and other material.
  • Prepare documentation for employee permits, security, certification, travel requests.
  • Design, create, lay out, and produce technical documentation, including information sheets, reference guides, briefs, and presentations.
  • Convey complex information and concepts in appropriate fashion to audiences with different levels of technical knowledge.
  • Document and accurately capture information from meetings, conversations, and presentations.
  • Research, analyze, and cite reference materials from print and online sources.
  • Design professional document templates for internal and external use.
  • Develop schedules, outlines, and templates for various types of proposal and project documentation.
  • Write, edit, and proofread contract materials in response to client requests and requirements while meeting established schedules and deadlines.
  • Conceptualize graphics, figures, tables, and other presentation techniques to optimize impact of information provided.
  • Coordinate and assist with contract and proposal deliverables production, packing, and delivery (hard / soft copy) per RFP requirements.
Requirements:
  • High School Diploma/GED with 8 years of experience.
  • Associate's Degree with 6 years of experience.
  • Bachelor's Degree with 2 years of experience.
  • Experience in professional writing, editing, and document production required.
  • Excellent organizational skills and ability to work well under pressure; managing numerous interruptions.
  • Accuracy and attention to detail.
  • Ability to work independently and resolve practical problems.
  • Must be an effective communicator with excellent written and oral communication skills.
  • Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone and in writing.
  • Must have strong multitasking skills.
  • Must have strong computer skills in word processing, spreadsheets, databases, and interaction with customer portals and advanced knowledge of MS Office Suite.
  • Experience authoring responses to statements of work, staffing plans, past performance sections, management plans, and executive summaries.

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