Highly Skilled Part-Time EA for Global Infrastructure Firm
3 weeks ago
The Windfall is partnering with a leading global infrastructure investment firm seeking a highly skilled part-time Executive Assistant to cover a maternity leave. This is a part-time position working Monday through Thursdays from 9am to 2pm or 10am to 3pm, and available when needed via email/phone depending on the team's requests.
This role is ideal for someone who can provide exceptional administrative support while maintaining discretion and confidentiality. The successful candidate will be supporting the CIO and Head of North America.
Key Responsibilities- Managing expense reconciliation process in the expense management tool, including input and coding of corporate credit card receipts.
- Coordinating travel bookings and requirements.
- Planning and managing travel itineraries and agendas for conferences.
- Scheduling meetings, including room booking, meet and greet, room setup/room tidy, catering, and technology requirements.
- Anticipating potential schedule conflicts and proactively resolving them before they become issues.
- Assisting with project bids and presentations, including document formatting, printing, and binding.
- Collaborating with other Executive Assistants to coordinate office and team activities.
- Providing backup coverage for administrative team members in the office and office services.
- Maintaining confidentiality and handling sensitive information with utmost care.
- Degree required; university qualification, certificate, or diploma.
- Executive or personal assistance experience, including extensive travel management.
- Hands-on experience coordinating corporate events.
- High standard of professionalism with an expert eye for detail.
- Ability to work discreetly in a confidential and secure environment.
- Excellent forward planning, prioritizing, and time management skills.
- A proactive thinker who uses initiative.
- Intermediate to advanced knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Ability to work effectively and professionally in a team environment but also responsibly alone.
- A willingness to share knowledge and information with other members of the office support team and employees.
- Dependable, trustworthy, and genuinely client-focused.
- Discreet and able to handle highly confidential matters, including occasional personal matters.
- Awareness of the world outside of the US and North America, with regular interaction with offices in the UK, Australia, and New Zealand.
$50 per hour
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