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Sales Office Coordinator

2 months ago

Houston, Texas, United States Insperity Full time
Job Overview

Insperity is seeking a highly skilled Middle Market Sales Administrator to join our team. As a key member of our sales office, you will provide administrative support to our sales staff, ensuring the smooth operation of our sales activities.

Responsibilities
  • Provide administrative support to sales staff, including calendar management, appointment scheduling, and travel arrangements.
  • Verify all files, both hard and soft copies, are current, complete, and accessible.
  • Generate timely correspondence and respond to letters and general correspondence as needed.
  • Handle sensitive situations with discretion and initiate problem resolution as necessary.
  • Act as a volunteer council member for the district office, promoting community involvement and volunteerism among Insperity employees and worksite employees.
  • Oversee local corporate donations and collaborate with corporate communications and public relations firms to promote volunteerism in the community.
  • Provide computer training for sales personnel and basic technical support as directed by corporate sales management.
  • Work closely with the corporate office to identify and resolve computer-related issues.
  • Process decline letters, requisitions, and assist in the preparation of sales proposals and census updates.
  • Prepare or assist in the preparation of sales proposals and conduct final reviews prior to submission to corporate.
  • Collaborate with Sales Operations in the development, testing, and implementation of new processes, programs, and projects.
  • Receive incoming calls, visitors, and clients, and act as the sales office receptionist, scheduling conference room usage.
  • Perform special assignments for sales management, including the development of new reports and lead/appointment management.
Requirements
  • High School Diploma or equivalent required.
  • Three to five years of progressively responsible administrative experience, preferably in a sales office setting.
  • Demonstrated strong communication, computer, and office management skills.
  • Knowledge of principles, practices, and procedures of a general sales office, telephone etiquette, office equipment, and filing systems used in compiling and maintaining records and preparing reports.
  • Ability to perform highly confidential and responsible administrative duties with speed and accuracy.
  • Communicates tactfully and effectively, verbally and in writing, to a wide variety of people.
  • Maintains effective work relations with those encountered in the course of employment.
  • Proficient in Microsoft applications, including Word, Excel, Docu-Sign, OneForce, and PowerPoint.
  • Knowledge of database and report writing applications preferred.
  • Strong problem-solving skills, ability to analyze situations accurately and take effective action.
  • Ability to work independently in the absence of direct supervision and under narrow time constraints.
  • Strong teamwork and interpersonal skills at all management levels.
About Insperity

At Insperity, we celebrate the diversity of our employees and our leadership. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.