Talent Acquisition Process Optimization Expert

6 days ago

Los Angeles, California, United States The Wonderful Company Full time
Key Responsibilities
  • Recruitment Operations Support:
    • Open new requisitions and enter candidates into the Applicant Tracking System SmartRecruiters (ATS)
    • Coordinate and schedule interviews, communicate with candidates, and ensure a seamless interview experience.
    • Prepare offer letters, confidentiality agreements, background, and reference checks.
    • Prepare recruiting closeout documentation for new hire transition to Human Resources
    • Assist in the development and documentation of recruiting processes, workflows, and best practices, supporting our global recruitment teams.
  • ATS Management:
    • Assist with the configuration, maintenance, and optimization of SmartRecruiters to support end-to-end recruitment workflows.
    • Train team members on ATS functionalities and troubleshoot system issues across the enterprise.
    • Ensure accurate and up-to-date data entry and integrity within the ATS.
    • Help identify areas for improving workflows by gathering feedback and tracking issues.
    • Support the implementation of new tools or updates to existing systems.
  • Reporting and Analytics:
    • Develop and maintain regular recruitment metrics and dashboards, including time-to-hire, source effectiveness, diversity hiring, and candidate pipeline health.
    • Analyze recruitment data to identify trends, bottlenecks, and opportunities for improvement.
    • Provide data-driven recommendations to improve hiring strategies and align them with business goals.
  • Administrative Tasks:
    • Maintain calendars for recruitment-related activities, including career fairs or team meetings.
    • Provide administrative support for recruitment initiatives or special projects.
    • Assist with tasks such as posting job openings or updating job descriptions as needed.
Requirements

To be successful in this role, you will need:

  • 2+ years of experience in a recruiting coordinator, analyst, administrative or related role, with a strong emphasis on ATS management and reporting.
  • Experience with administrative functions including extensive scheduling, record maintenance, and clerical tasks.
  • Proficiency with ATS platforms, preferably SmartRecruiters.
  • Advanced Excel, Word and PowerPoint experience and ability to visualize data is required.
  • Strong analytical and problem-solving skills with attention to detail.
  • Meticulous attention to detail and outstanding organizational skills.
  • Excellent communication and interpersonal skills with ability to work independently.
  • Creativity, curiosity and drive to exceed candidate and client expectations.
  • Flexibility, courage, and confidence are key.
  • Ability to work with grace when juggling several tasks and have an adaptable communication style.
  • Bachelor's degree and/or equivalent work experience preferred.

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